Senior Driver and Project Support Clerk

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices. Established in 1919, the ILO has a mission to ensure that labor standards are upheld globally, focusing on promoting rights at work, encouraging decent employment opportunities, enhancing social protection, and strengthening dialogue on work-related issues. The ILO operates in over 180 countries and has a diverse workforce of approximately 3,400 employees. The organization is committed to fostering a diverse and inclusive workplace, encouraging applications from all qualified individuals regardless of race, gender, religion, or disability.

Job Overview:
The Senior Driver and Project Support Clerk position is integral to the ILO's efforts in combating child labor in Egypt, specifically through the Empowerment Through Education and Learning (ETEL) project. This role combines driving responsibilities with administrative support to ensure the smooth implementation of project activities aimed at eliminating the worst forms of child labor. The successful candidate will be responsible for providing safe and reliable driving services for project staff and officials, as well as performing various office support tasks that are essential for the project's operational efficiency. The position requires a proactive approach to logistics and administrative duties, ensuring that all project activities are supported effectively and efficiently.

Duties and Responsibilities:
The duties and responsibilities of the Senior Driver and Project Support Clerk include: A) Administrative Clerk functions:

• Provide various office support tasks in accordance with standard procedures, utilizing office software and equipment.
• Manage registry and mail services, coordinating pouch and courier services.
• Maintain and update filing systems, correspondence logs, and office records.
• Compile, assemble, and archive records and reports from various sources.
• Support meetings and events by preparing documents, arranging facilities, and assisting with logistics.
• Maintain office supplies and manage stockroom organization.
• Respond to inquiries via telephone, email, and in-person, directing them to appropriate contacts.
• Supply information from office files and databases.
• Receive visitors and manage appointment scheduling. 1
• Perform other relevant duties as assigned. B) Senior Driver functions:
• Provide safe and reliable driving services for project staff and officials.
• Meet and assist officials and visitors at the airport, handling protocol and customs formalities.
• Ensure proper maintenance of assigned vehicles, including minor repairs and timely servicing.
• Maintain all required vehicle documentation and supplies.
• Collect and deliver mail and documents for official purposes.
• Adhere to safety protocols in case of accidents.
• Schedule drivers and vehicles for daily use as needed.
• Inform supervisors of vehicle registrations and insurance procedures.
• Perform other relevant duties as assigned.

Required Qualifications:
The required qualifications for the Senior Driver and Project Support Clerk position include:

• Completion of secondary school education.
• A valid and clean driving license with a thorough understanding of driving rules and regulations.
• Skills in minor vehicle repair are essential.
• Excellent knowledge of local driving rules and regulations, as well as local roads and conditions.
• Familiarity with chauffeur protocol and courtesies.
• Proven ability to maintain accurate records and files, as well as update databases.
• Strong interpersonal skills to interact effectively with team members and stakeholders.
• Ability to work under pressure and manage time effectively.

Educational Background:
The educational background required for this position includes the completion of secondary school education. This foundational education is essential for understanding the administrative and logistical tasks associated with the role, as well as for ensuring compliance with driving regulations and safety protocols.

Experience:
Candidates should have at least three years of experience in driving, with a strong preference for those who have prior experience in general office work support. Experience driving for the ILO, United Nations, diplomatic, or international organizations is highly desirable, as it demonstrates familiarity with the operational standards and expectations of such entities.

Languages:
The position requires excellent knowledge of both English and Arabic. Proficiency in these languages is crucial for effective communication within the team and with external stakeholders, ensuring that all project activities are conducted smoothly and efficiently.

Additional Notes:
This position is a fixed-term contract for a duration of 12 months, with the possibility of extension subject to the availability of funds and the continuing need for the functions. The recruitment process is open to both internal and external candidates, with specific local recruitment criteria applicable for external candidates. The ILO emphasizes that development cooperation appointments do not typically lead to a career within the organization and do not carry expectations of renewal or conversion to other types of appointments. The contract's continuity is contingent upon various factors, including satisfactory performance and the availability of funds. The ILO does not charge any fees during the recruitment process and is committed to promoting diversity and inclusion in its hiring practices.