Finance and Budget Assistant

Job Posting Organization:
The position is located in the Executive Office of the Secretary-General of the United Nations, an organization established in 1945 with a mission to promote international cooperation and maintain peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The UN employs over 37,000 staff members across various countries, working in diverse fields such as humanitarian assistance, peacekeeping, and sustainable development. The organization operates in multiple countries worldwide, focusing on addressing global challenges and fostering collaboration among nations.

Job Overview:
The Finance and Budget Assistant plays a crucial role in supporting the Finance and Budget Officers within the Executive Office of the Secretary-General. This position involves assisting in the development of resource requirements for budget submissions, preparing supporting documents for budget proposals, and conducting research to aid in budget reviews. The assistant will monitor expenditures against the approved budget, make recommendations for adjustments, and ensure compliance with financial regulations. The role requires a strong understanding of financial rules and the ability to analyze and interpret data related to finance and budget functions. The assistant will also be responsible for managing trust funds, preparing expenditure reports, and maintaining accurate financial records. This position demands a high level of professionalism, teamwork, and organizational skills to effectively contribute to the financial management of the organization.

Duties and Responsibilities:
The Finance and Budget Assistant will undertake a variety of duties, including but not limited to: providing support for the development of resource requirements for budget submissions; preparing narrative and supporting tables for cost estimates and budget proposals; conducting research and providing support to Finance and Budget Officers; monitoring expenditures and making recommendations for adjustments; reviewing and analyzing financial reports; assisting with transactions in the Umoja Grants Management Module; consolidating data for cost plan reviews; preparing requisitioning documents in UMOJA; ensuring accuracy of financial information; preparing monthly expenditure reports; managing trust funds and monitoring voluntary contributions; drafting routine correspondence related to financial matters; and maintaining up-to-date files. The assistant will also perform other related duties as assigned, demonstrating a commitment to the organization's goals and objectives.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of experience in finance, budget, accounting, or administrative services is required. Extensive experience in using Microsoft software, particularly Excel and PowerPoint, is essential. Familiarity with SAP systems is necessary, and experience with the Finance Module and Grants Management Module in Umoja is desirable. Knowledge of the Grantor Module, IPMR, and BPC is also beneficial. Candidates should demonstrate a strong understanding of financial regulations and procedures within the UN environment, as well as the ability to analyze and interpret financial data effectively.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. While no specific job-related qualifications are mentioned, candidates with additional certifications or training in finance, accounting, or related fields may have an advantage in the selection process.

Experience:
The position requires a minimum of seven years of relevant experience in finance, budget, accounting, or administrative services. Candidates should have extensive experience using Microsoft software, particularly Excel and PowerPoint, and familiarity with SAP systems is essential. Experience with the Finance Module and Grants Management Module in Umoja is desirable, as well as knowledge of the Grantor Module, IPMR, and BPC.

Languages:
Fluency in oral and written English is required for this position, as English and French are the working languages of the United Nations Secretariat. Proficiency in French is considered an asset, but not mandatory.

Additional Notes:
This position is temporarily available for one year, with the possibility of extension subject to the availability of funds. The role is subject to local recruitment, meaning that candidates must be located within commuting distance of the office in New York. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The United Nations is committed to achieving gender balance and encourages female candidates to apply. Additionally, candidates who have reached the mandatory age of separation or retirement within the duration of the temporary need period are not eligible to apply. The recruitment process adheres to the highest standards of efficiency, competence, and integrity, with a focus on geographic diversity.