Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established to foster economic growth and cooperation in the Asia-Pacific region. Headquartered in Manila, Philippines, ADB has been operational since 1966 and currently comprises 69 member countries, with 50 of these members located in the Asia and Pacific region. ADB's mission is to alleviate poverty and promote sustainable development, and it aims to achieve a prosperous, inclusive, resilient, and sustainable Asia and the Pacific. The organization combines finance, knowledge, and partnerships to fulfill its expanded vision under Strategy 2030, which emphasizes the importance of eradicating extreme poverty and ensuring that development is inclusive and sustainable. ADB is committed to creating an inclusive work environment where all employees are treated with respect and given equal opportunities, regardless of their background, gender, or abilities. Women are particularly encouraged to apply for positions within the organization.

Job Overview:
The Operations Assistant position is a critical role within the Office of the Chief Economist and Director General (EROD) of the Economic Research and Development Impact Department (ERDI) at ADB. The successful candidate will be responsible for providing technical, operational, and analytical support to the division. This includes collecting and consolidating information for analytical purposes, supporting the processing and implementation of technical assistance, and coordinating knowledge events and outputs. The Operations Assistant will play a vital role in ensuring that the division's activities are well-organized and effectively communicated, contributing to the overall mission of ADB to foster prosperity in Asia. The role requires a proactive approach to problem-solving and the ability to work collaboratively with diverse teams. The Operations Assistant will also be involved in monitoring activities, preparing reports, and providing logistical support for various events, making this position integral to the success of the division's initiatives.

Duties and Responsibilities:
The Operations Assistant will have a diverse set of responsibilities, including but not limited to: coordinating and monitoring activities for the division's knowledge events and related meetings; collecting and compiling relevant information and data related to the division's research outputs and knowledge products; producing routine and ad hoc reports and summaries as instructed; providing support in technical assistance (TA) administration, including regular monitoring of TA budgets and contracts; processing TA study outputs for publication; preparing draft TA completion reports as assigned; organizing events by coordinating invitations and logistical support; preparing correspondence and monitoring schedules; providing logistical support for knowledge events, including budget preparation and engagement of resource persons; assisting supervisors with business travel arrangements and meeting participation; and performing other duties as assigned and reflected in the workplan. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Required Qualifications:
Candidates for the Operations Assistant position must possess a Bachelor's degree and have at least 5 years of relevant professional experience. Advanced computer skills are essential, with a sound knowledge of common word-processing, spreadsheet, and graphics software used in multilateral organizations. The ideal candidate should be able to work effectively with individuals from diverse cultural and national backgrounds and have a thorough understanding of the role and function of the division, office, and department. A good general understanding of ADB's purpose and operations is also required. Proficiency in written and verbal English is mandatory, and candidates should refer to the ADB Competency Framework for TL1 for additional expectations.

Educational Background:
The minimum educational requirement for the Operations Assistant position is a Bachelor's degree. This educational background provides the foundational knowledge necessary for the analytical and operational tasks that the role entails. Candidates with degrees in fields related to economics, business administration, or international development may be particularly well-suited for this position, as these areas of study align closely with the functions of the Economic Research and Development Impact Department.

Experience:
The position requires a minimum of 5 years of relevant professional experience. This experience should ideally include roles that involve technical assistance, project management, or operational support within a multilateral organization or similar environment. Candidates should demonstrate a track record of successfully managing tasks that require analytical skills, attention to detail, and the ability to work collaboratively with diverse teams. Experience in organizing events and managing budgets will also be advantageous.

Languages:
Proficiency in written and verbal English is mandatory for this position, as it is the primary language of communication within ADB. Candidates should be able to effectively communicate complex ideas and information in English, both in writing and verbally. While not mandatory, knowledge of additional languages relevant to the Asia-Pacific region may be considered an asset, as it could enhance communication with stakeholders and partners.

Additional Notes:
This appointment is a fixed-term position for an initial period of 3 years, with the possibility of extension for up to 2 additional years, conversion to a regular appointment, or termination at the end of the initial period based on ADB's needs and the employee's performance. The role is classified at the TL1 level, and ADB offers a competitive salary and comprehensive benefits package, including housing and education allowances (if applicable), expatriate benefits (if applicable), a retirement plan, medical and health benefits, paid leave (including parental leave), life and other insurance plans, and opportunities for staff development. ADB is open to both internal and external applicants for this position.