Program Assistant, Administrative Support, Mexico Office

Job Posting Organization:
The International Finance Corporation (IFC) is a member of the World Bank Group and is recognized as the largest global development institution focused on the private sector in emerging markets. Established to promote economic development through private sector investment, IFC operates in over 100 countries worldwide. The organization leverages its capital, expertise, and influence to create markets and opportunities, with a mission to end extreme poverty and boost shared prosperity on a livable planet. IFC not only engages in investment activities but also runs a significant program of private sector advisory services projects, particularly in Latin America and the Caribbean, aimed at fostering direct investment, building local businesses, and improving the business environment to contribute to poverty reduction in the region.

Job Overview:
The Program Assistant position at the IFC Mexico office is integral to the Administrative and Client Support (ACS) team. The role requires an experienced individual who can provide comprehensive office support to the IFC Mexico team and management, significantly contributing to the achievement of the unit's work program. The Program Assistant will be responsible for a variety of tasks including database management, event planning, travel arrangements, and editorial assistance. The candidate will also coordinate team schedules, manage communications with clients and government partners, and ensure quality enhancement for projects and documents. This position demands a proactive approach to handling diverse and complex assignments, interpreting procedures, and applying them effectively to support the unit's objectives.

Duties and Responsibilities:
The duties and responsibilities of the Program Assistant include providing a wide range of office support to the IFC Mexico team, which encompasses specialized support for database management, task management, event planning, logistics, and travel arrangements. The candidate will coordinate team schedules, monitor changes, and communicate relevant information to staff and clients. The role involves independently undertaking complex work assignments, managing incoming and outgoing communications, and ensuring adherence to quality standards for projects and documents. The Program Assistant will draft, edit, and translate correspondence, maintain accurate filing systems, back up administrative colleagues, and support the preparation of reports related to business development. Additional responsibilities include assisting in client relationship management, supporting analysis" style="border-bottom: 1px dotted #007bff !important;">financial analysis of portfolio clients, processing transactions, and preparing documentation for internal processes.

Required Qualifications:
Candidates must possess a high school diploma with at least 7 years of relevant experience, or a bachelor's degree with a minimum of 5 years of experience, or an equivalent combination of education and experience. Previous work experience in secretarial, administrative, logistics, and finance duties is essential. Experience in an international organization or familiarity with World Bank Group procedures is advantageous. The ideal candidate should demonstrate initiative, resourcefulness, and good judgment in handling sensitive information, along with excellent communication skills in both English and Spanish. Proficiency in Microsoft Office applications and effective time management and organizational skills are also required.

Educational Background:
The educational background required for this position includes a high school diploma or a bachelor's degree in a relevant field. Candidates with a bachelor's degree are preferred, as it may provide a competitive edge in fulfilling the responsibilities of the role. The combination of education and experience should align with the requirements set forth by the organization, emphasizing the importance of relevant qualifications in administrative support and office management.

Experience:
The position requires a significant level of experience, specifically a minimum of 7 years for candidates with a high school diploma or 5 years for those with a bachelor's degree. This experience should encompass a broad range of secretarial, administrative, logistics, and finance duties. Candidates with prior experience in international organizations or those familiar with the World Bank Group's operational procedures will be viewed favorably. The role demands a demonstrated ability to manage complex tasks and produce high-quality work under pressure, highlighting the importance of a solid professional background.

Languages:
Proficiency in English and Spanish is mandatory for this position, as effective communication in both languages is crucial for interacting with clients and stakeholders. Candidates should possess excellent oral and written communication skills in both languages. While proficiency in additional languages is not explicitly required, it may be considered a valuable asset that enhances the candidate's profile.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 3 years. The role is full-time, and the organization emphasizes its commitment to diversity and inclusion, ensuring equal opportunities for all candidates regardless of gender, religion, race, ethnicity, sexual orientation, or disability. The World Bank Group offers a comprehensive benefits package, including retirement plans, medical and life insurance, paid leave, and reasonable accommodations for individuals with disabilities.