Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of over 2,700 employees from around the world, operating in 190 countries. The organization provides financial assistance, policy advice, and technical assistance to its member countries, aiming to foster global monetary cooperation and secure financial stability.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position within the IMF's Concessional Lending Division (CL) is designed for an experienced and motivated individual who will provide essential administrative and organizational support to the division's staff. The role requires the selected candidate to work closely with other Administrative Coordinators under the supervision of the division chief and deputies. The primary functions of this position include managing the workflow of the unit, monitoring the flow of information, and keeping track of shifting priorities. The successful candidate will engage in multi-tasking, which involves overseeing the unit's busy work agenda, ensuring deadlines are met, proof-reading documents, scheduling meetings, processing reviews, and handling travel arrangements and expense reports. Given the recent formation of CL, the role also entails significant involvement in analyzing workflow indicators and designing business processes, with a strong emphasis on knowledge management utilizing online tools.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator include:

• Managing the workflow of the Concessional Lending Division, ensuring that all tasks are prioritized and completed on time.
• Monitoring the unit's busy work agenda and action items, ensuring that deadlines are met.
• Proof-reading all documents before transmitting them for review to Management and the Board.
• Scheduling and preparing for meetings, including coordinating logistics and preparing necessary materials.
• Processing reviews through eReview for country and policy matters.
• Handling travel arrangements and processing expense reports for staff members.
• Engaging in analysis of workflow indicators and contributing to business process design.
• Utilizing online tools for knowledge management and ensuring effective communication within the team.
• Exercising initiative, sound judgment, and discretion in performing duties, especially under minimum supervision.

Required Qualifications:
Candidates must possess strong administrative, technological, and organizational skills. A high school diploma or equivalent is required, supplemented by a minimum of four years of relevant experience. Familiarity with Fund practices and procedures, as well as knowledge of Fund software applications, particularly Word and Excel, is essential. The candidate should also have excellent interpersonal skills, the ability to handle and coordinate multiple tasks, and the capability to work accurately under pressure, especially as part of a team. Flexibility regarding working hours and a willingness to work overtime at short notice are also required.

Educational Background:
The educational background required for this position typically includes the completion of a high school diploma or equivalent. Additional qualifications or certifications in administrative support or related fields may be beneficial but are not explicitly stated as requirements.

Experience:
The position requires a minimum of four years of relevant experience in administrative roles. Candidates should have a proven track record of managing workflows, coordinating tasks, and providing support in a fast-paced environment. Experience in a similar role within an international organization or financial institution is preferred but not mandatory.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF. Additional language skills may be considered an asset but are not explicitly required for this position.

Additional Notes:
This vacancy is for a 3-year Term appointment. Regular staff members selected for this position will maintain their open-ended status, while contractual employees will be offered a Term staff appointment. Staff members currently on a term appointment may receive an extension if their current term has not already been extended. Only candidates residing in the Washington DC metro area will be considered for this role. Additionally, only candidates who have passed the IMF Staff Assistant online exam in the past 12 months will be eligible for consideration. The IMF is committed to diversity and welcomes requests for reasonable accommodations for disabilities during the selection process.