Operations Analyst

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on sexual and reproductive health and rights. Established in 1969, UNFPA operates in over 150 countries and has a mission to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization is committed to achieving three transformative results by 2030: ending preventable maternal deaths, ending unmet needs for family planning, and ending gender-based violence and harmful practices. UNFPA's strategic plan for 2022-2025 emphasizes the importance of addressing the impacts of the Covid-19 pandemic on women's and girls' access to reproductive health services, and it calls for a collaborative approach to build forward better in the face of global challenges.

Job Overview:
The Operations Analyst plays a crucial role in leading the operations team at the Country Office in Addis Ababa, under the supervision of the International Operations Manager. This position is pivotal in providing operational expertise to facilitate the implementation of programs and projects. The Operations Analyst is expected to ensure a fully accountable and well-managed office, contributing to the achievement of program results through effective management of resources and compliance with financial policies. The role involves close collaboration with program staff and participation in inter-agency coordination to foster a client-oriented approach. The Operations Analyst will be responsible for assessing operational requirements, managing financial resources, ensuring compliance with UNFPA and donor requirements, and maintaining effective communication between implementation hubs and the head office.

Duties and Responsibilities:
The Operations Analyst will be responsible for a variety of tasks including assessing operational requirements for program implementation at both federal and regional levels. This includes supporting the achievement of program results related to personnel, sub-contracts, procurement, fellowships, and other project-related events. The Analyst will ensure strategic management of financial resources, track available resources, and ensure compliance with financial policies. They will also quality assure workplan budgets, procurement plans, and financial reporting from implementing partners (IPs) to ensure adherence to UNFPA regulations. The role involves overseeing the implementation of corporate financial and procurement systems, ensuring personnel are trained, and maintaining timely provision of goods and services. The Operations Analyst will participate in inter-agency meetings to represent UNFPA's interests and will work to maintain a harmonious working environment by encouraging team-building and active participation.

Required Qualifications:
Candidates must possess an advanced degree in business administration, public administration, finance, human resources, information technology, or a related discipline. They should have a minimum of two years of progressively responsible professional experience in administration, finance, or office management. Strong analytical and leadership skills are essential, along with excellent verbal and written communication abilities. Candidates should demonstrate solid knowledge in financial management, procurement, and general administration, and have the ability to lead business process re-engineering and implement new systems. Proficiency in current office software applications and corporate IT systems is also required.

Educational Background:
An advanced degree in a relevant field such as business administration, public administration, finance, human resources, or information technology is required for this position. This educational background is essential to ensure that the Operations Analyst has the necessary theoretical knowledge and practical skills to effectively manage operations and contribute to program implementation.

Experience:
The position requires at least two years of progressively responsible professional experience in administration, finance, or office management. Candidates should have a proven track record of strong analytical and leadership skills, as well as the ability to build relationships with clients and respond positively to feedback. Experience in managing financial resources and understanding the complexities of field office operations in challenging environments is highly desirable.

Languages:
Fluency in English is mandatory for this position. Knowledge of other official UN languages, particularly French and/or Spanish, is considered desirable and may enhance a candidate's application.

Additional Notes:
This position offers an attractive remuneration package that includes a competitive net salary, health insurance, and other applicable benefits. UNFPA is committed to providing a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all, regardless of personal characteristics. The selection and appointment process may be subject to background checks, medical clearance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process.