Management and Oversight Specialist

Job Posting Organization:
UNFPA, established in 1969, is the lead UN agency focused on ensuring that every pregnancy is wanted, every childbirth is safe, and young people can reach their full potential. The organization aims to expand opportunities for women and young people to lead healthy, productive lives by supporting access to reproductive health and youth-friendly HIV prevention services. UNFPA operates in numerous countries worldwide, championing high-quality, disaggregated data to inform policy and planning, and strengthening responses to gender-based violence, particularly empowering women in rural areas. Since its inception, UNFPA has significantly contributed to halving maternal mortality rates and improving the health and empowerment of families and young people.

Job Overview:
The UN Volunteer - Management and Oversight Specialist will play a crucial role in supporting the UNFPA Rwanda Representative by ensuring effective and efficient management and oversight of the Country Office. This position is vital for strengthening accountability, transparency, and results-based management within the office, with a focus on program implementation, financial management, and operational efficiency. The specialist will be involved in streamlining operational processes, implementing knowledge management systems, and ensuring compliance with UN and UNFPA policies and procedures. This role requires a proactive approach to monitoring corporate deadlines and collaborating with heads of units to ensure timely compliance and quality outputs.

Duties and Responsibilities:
The Management and Oversight Specialist will undertake several key tasks under the supervision of the UNFPA Representative. These include assisting in streamlining and improving office operational processes, supporting the implementation of effective knowledge management systems, contributing to the preparation of operational plans and reports, and ensuring compliance with UN and UNFPA policies. The specialist will also support the Representative in following up on audit and evaluation recommendations, monitor corporate deadlines, and work with relevant heads of units to ensure quality and timely compliance. Additionally, the role involves coordinating with program partners and stakeholders, preparing presentations and briefings, facilitating effective communication and information sharing within the office, and assisting in the preparation of briefing notes and talking points for the Representative.

Required Qualifications:
Candidates must possess strong adaptability and flexibility, a commitment to motivation, and excellent communication skills. Creativity, ethics, integrity, and professionalism are essential values for this role. The ability to build trust and respect for diversity is crucial, as is self-management and technological awareness. Working effectively in teams is also a key competency required for this position.

Educational Background:
A relevant educational background is essential for this position, ideally with a degree in management, public administration, international relations, or a related field. Advanced degrees may be preferred, depending on the specific requirements of the role and the organization.

Experience:
Candidates should have a proven track record of experience in management and oversight roles, particularly within international organizations or UN agencies. Experience in program implementation, financial management, and operational efficiency is highly desirable. Familiarity with UN policies and procedures will be an advantage, as will experience in coordinating with diverse stakeholders and partners.

Languages:
Fluency in English is mandatory for this position, as it is the working language of UNFPA. Knowledge of French or Kinyarwanda would be considered an asset, enhancing communication with local stakeholders and partners.

Additional Notes:
This position is a UN Volunteer role, which means it is not compensated in the traditional sense but offers a monthly living allowance to cover basic needs such as housing, utilities, transportation, and communication. The living allowance is designed to enable volunteers to maintain a secure standard of living in line with United Nations standards. The role is based in Kigali, Rwanda, which is known for its safety and quality of life, making it an attractive location for international volunteers.