Programme Management Assistant

Job Posting Organization:
The job is posted by the United Nations Assistance Mission in Afghanistan (UNAMA), which is part of the broader United Nations system. UNAMA was established to support the Afghan government and people in their efforts to promote peace, stability, and development in Afghanistan. The mission focuses on human rights, humanitarian assistance, and the promotion of good governance. UNAMA operates in various regions of Afghanistan, including Kabul, Kandahar, and Mazar-i-Sharif, and employs a diverse workforce dedicated to the mission's goals.

Job Overview:
The Programme Management Assistant position is crucial for the effective functioning of the Human Rights Service within UNAMA. The role involves supporting the coordination of activities within the team, ensuring that communications and documentation are managed efficiently. The assistant will compile and summarize data on specific programs and projects, ensuring compliance with UN rules and procedures. This position requires a proactive approach to administrative coordination, involving extensive liaison with various organizational units. The assistant will also be responsible for drafting correspondence, preparing reports, and providing general office assistance. The role demands a commitment to gender equality and the ability to work collaboratively within a team to achieve organizational goals. The Programme Management Assistant will also assist in data collection and analysis, contributing to knowledge management and decision-making processes.

Duties and Responsibilities:
The Programme Management Assistant will undertake a variety of responsibilities, including:

• Assisting in the coordination of team activities and monitoring the status of communications and documentation.
• Compiling and summarizing data on programs and projects, ensuring that all documents are complete and compliant with UN procedures.
• Serving as the focal point for administrative coordination of program implementation activities, liaising with various units to initiate requests and process administrative actions.
• Drafting correspondence and preparing reports, briefing notes, and statistical summaries.
• Providing general office assistance, including responding to inquiries, maintaining files, and organizing meetings.
• Guiding and training new or junior staff members.
• Assisting with data collection and analysis for reports and presentations.
• Translating documents and interpreting at meetings between English and Pashto/Dari.
• Performing other duties as assigned by supervisors.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of five years of experience in program or project administration, technical cooperation, or a related area is required. At least one year of experience within the United Nations Common System or a similar international organization is also necessary. Familiarity with Enterprise Resource Planning (ERP) systems, such as Umoja, and proficiency in Microsoft applications are desirable. Experience in organizing official meetings and compiling information for reports is also beneficial.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. There are no specific job-specific qualifications listed, indicating that the role may be open to a range of candidates with relevant experience and skills.

Experience:
The position requires a minimum of five years of relevant experience in program or project administration, technical cooperation, or a related field. Additionally, candidates should have at least one year of experience working within the United Nations Common System or a similar international organization. Experience with ERP systems and in organizing meetings is considered an asset.

Languages:
Fluency in oral and written English, Pashto, and Dari is required for this position. English and French are the working languages of the United Nations Secretariat, but for this role, proficiency in Pashto and Dari is essential due to the local context.

Additional Notes:
This position is temporarily available until December 31, 202

• It is important to note that this selection is for a limited period and does not affect the future incumbency of the post. The eligibility for this temporary job opening may be limited to candidates based at the duty station. The United Nations emphasizes the importance of diversity and encourages female candidates to apply. The organization does not charge any fees during the recruitment process and is committed to creating a diverse and inclusive work environment.