Desktop Publishing Assistant

Job Posting Organization:
The position is located within the Marketing and Dissemination Unit of the Documents and Publications Division of the United Nations Economic Commission for Latin America and the Caribbean (ECLAC). ECLAC was founded in 1948 and is one of the five regional commissions of the United Nations, dedicated to contributing to the economic and social development of the region. Its mission encompasses the design, monitoring, and evaluation of public policies, as well as providing advisory services, expertise, and training to governments. ECLAC also supports regional and international cooperation and coordination activities, reflecting its commitment to fostering sustainable development in Latin America and the Caribbean. More information can be found on their official website at www.eclac.org.

Job Overview:
The Desktop Publishing Assistant plays a crucial role in the production and delivery of information communications products and services. This position requires specialized assistance to officers in creating and updating various information materials, including web pages, brochures, and social media accounts. The assistant will be responsible for uploading publications to the digital repository and ensuring that all metadata and visualizations are accurate. The role also involves assisting and substituting for more senior Desktop Publishing Assistants when necessary, as well as identifying and retrieving documents from the United Nations Official Documents System (ODS). The assistant will perform daily maintenance of network drives and may be required to rotate in shifts, including weekend on-call duties. Availability for overtime may also be expected depending on service needs. Additionally, the assistant will assist in collecting and analyzing data, preparing presentations and reports for information sharing, and responding to queries related to knowledge management, planning, and decision-making. The position requires a proactive approach to updating information materials and performing other related tasks as required.

Duties and Responsibilities:
The Desktop Publishing Assistant will be responsible for a variety of duties, including: providing specialized assistance to officers in the production and delivery of information communications products; assisting with visualizations and updating information materials such as web pages and brochures; uploading publications to the digital repository and ECLAC publications website with correct metadata; identifying and retrieving documents from the United Nations Official Documents System (ODS); performing daily maintenance of network drives; rotating in shifts and being available for weekend on-call duties; assisting with data collection and analysis; preparing data presentations and reports; and performing other related work as required. The assistant must demonstrate professionalism, effective communication, and technological awareness in all tasks.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. For positions in the General Service category, it is essential to clearly indicate relevant information confirming completion of high school in the Applicant Profile. Additionally, candidates should have at least five years of progressively responsible experience in digital publishing technologies, including draft typing, copy editing, proof-reading, and typographical layout. This experience requirement is reduced to three years for candidates with a first-level university degree or higher. Experience in data analytics or related areas is desirable, and candidates should demonstrate proficiency in desktop publishing and knowledge of UN structure and rules.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates must clearly indicate their educational background in their Applicant Profile, confirming the completion of high school. There are no specific job-specific qualifications listed beyond the educational requirement.

Experience:
Candidates should have a minimum of five years of progressively responsible experience in digital publishing technologies, which includes skills in draft typing, copy editing, proof-reading, and typographical layout. For those who possess a first-level university degree or higher, the minimum years of relevant experience required is reduced to three years. Additionally, having at least one year of experience in data analytics or a related area is considered desirable for this position.

Languages:
The working languages of the United Nations Secretariat are English and French, while Spanish is a working language of ECLAC. For this position, candidates must have intermediate proficiency in English and fluency in Spanish, with a strong command of spelling and grammar. Knowledge of another official United Nations language is considered an advantage.

Additional Notes:
The position is subject to the authority of the Secretary-General, and staff members are expected to move periodically to new functions in accordance with established rules and procedures. Recruitment for positions in the General Service category is done on a local basis, meaning applicants must be authorized to work in Chile, regardless of their nationality. Applicants will be responsible for any expenses incurred during the recruitment process, including examinations and relocation costs if offered a position. The United Nations is committed to creating a diverse and inclusive environment and encourages female candidates to apply. Reasonable accommodations may be provided for applicants with disabilities upon request. The United Nations Secretariat is a non-smoking environment, and candidates may be subject to screening against standards of efficiency, competence, and integrity.