Facilities Management Officer

Job Posting Organization:
The job is posted by the Food and Agriculture Organization (FAO), which is a specialized agency of the United Nations that leads international efforts to defeat hunger. Established in 1945, FAO aims to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. The organization operates in over 130 countries and has a workforce of approximately 12,000 employees. FAO's mission is to help eliminate hunger, food insecurity, and malnutrition, make agriculture, forestry, and fisheries more productive and sustainable, reduce rural poverty, and enable inclusive and efficient agricultural and food systems.

Job Overview:
The Facilities Management Officer position is situated within the Corporate Logistics and Operational Support Team of the Infrastructure Services (CSLI) at FAO headquarters in Rome, Italy. The role primarily focuses on supporting the maintenance activities of the headquarters and overseeing upgrade and building alteration projects related to facilities management. The officer will be responsible for ensuring that all technical installations at the headquarters premises, including high voltage (HV) and low voltage (LV) power systems, lighting, photovoltaic systems, security systems, lifts, and fire detection systems, are maintained and upgraded as necessary. Additionally, the officer will provide technical support to FAO's Decentralized Offices and will be involved in developing projects that align with the Corporate Environmental Responsibility Strategy. The position requires a proactive approach to streamline operations through the adoption of an Integrated Workplace Management System (IWMS).

Duties and Responsibilities:
The Facilities Management Officer will have a comprehensive set of responsibilities, including supporting the maintenance of FAO headquarters facilities, which encompasses both civil and technical infrastructure. The officer will assist in planning and implementing major maintenance works, whether carried out by FAO staff, contractors, or the Italian authorities. Key duties include contributing to the design and cost estimation of infrastructural projects, monitoring the execution of works, certifying the quality and quantity of construction works and materials, preparing technical specifications and tender documents, and overseeing contractors' performance using modern project management tools. The officer will also assist in preparing payment schedules for construction projects, conduct research on innovative construction materials and technologies, and support initiatives aimed at reducing emissions and integrating sustainability into daily operations. Furthermore, the officer will supervise technical contracts for electrical installations and HVAC systems, ensuring compliance with safety procedures, and will provide guidance to maintenance staff.

Required Qualifications:
Candidates must possess an advanced university degree in electrical engineering and have a minimum of three years of relevant experience in facilities management or in designing, planning, and implementing electrical projects in large buildings. A working knowledge of English at proficiency level C is required, along with intermediate knowledge of another FAO official language (Arabic, Chinese, French, Russian, or Spanish) at level B. Candidates should demonstrate competencies in results focus, teamwork, communication, building effective relationships, knowledge sharing, and continuous improvement.

Educational Background:
The educational requirement for this position is an advanced university degree in electrical engineering. This educational background is essential as it provides the necessary technical knowledge and skills required to manage and oversee the various electrical and technical systems within the FAO headquarters and its decentralized offices.

Experience:
Candidates should have a minimum of three years of relevant experience in facilities management or in the design, planning, and implementation of electrical projects in large buildings. Experience in supporting facilities management-related activities, maintenance, and construction for large office premises, particularly in Italy, is considered an asset. Additionally, experience in corporate environmental responsibility and developing energy assessments for buildings is highly valued.

Languages:
A working knowledge of English at proficiency level C is mandatory, along with intermediate knowledge of another FAO official language (Arabic, Chinese, French, Russian, or Spanish) at level B. Proficiency in Italian is considered a strong asset, enhancing the candidate's ability to communicate effectively within the local context and with Italian authorities.

Additional Notes:
The position is based in Rome, Italy, and is likely to be a full-time role. The job may involve supervising a team of internal electrical technicians and external contractor technicians, and candidates should be prepared for a dynamic work environment that requires collaboration with various stakeholders. The role may also involve international collaboration, given FAO's global presence and the need to support decentralized offices.