Programme Support Assistant (Social Inclusion)

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization established in 1951, dedicated to promoting humane and orderly migration for the benefit of all. With over 173 member states and offices in more than 100 countries, IOM works to ensure that migration is safe, orderly, and dignified. The organization focuses on various aspects of migration, including social inclusion, integration, and support for migrants and refugees. IOM's mission is to provide services and advice concerning migration to governments and migrants alike, and it aims to promote international cooperation on migration issues.

Job Overview:
The Programme Support Assistant (Social Inclusion) will play a crucial role in supporting the implementation of IOM Hungary’s social inclusion and integration programmes. This position involves providing administrative, coordination, and technical support to ensure that projects are executed effectively and in compliance with IOM policies and donor requirements. The incumbent will assist in various tasks such as data management, stakeholder coordination, and donor reporting, which are essential for the successful delivery of project activities. The role requires a proactive approach to monitoring project progress, managing budgets, and liaising with various stakeholders, including local authorities, NGOs, and other partners. The Programme Support Assistant will also be responsible for drafting reports and correspondence related to project activities, ensuring that all documentation is accurate and up-to-date. This position is ideal for individuals who are organized, detail-oriented, and possess strong communication skills, as they will be interacting with a diverse range of stakeholders.

Duties and Responsibilities:
The duties and responsibilities of the Programme Support Assistant (Social Inclusion) include:

• Assisting in the implementation and monitoring of project activities to ensure compliance with IOM policies.
• Retrieving, compiling, summarizing, analyzing, and presenting information/data on specific project topics.
• Monitoring project budgets, verifying the availability of funds, obtaining necessary approvals, and updating budget-related information.
• Acting as the focal point for administrative coordination of project implementation, which involves extensive liaison with various organizational units and external parties.
• Drafting status reports that identify shortfalls in delivery and suggesting remedial actions to the supervisor.
• Preparing and updating reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
• Responding to complex information requests and inquiries, setting up and maintaining files/records, and organizing meetings, workshops, and training sessions.
• Participating in meetings and conferences, assisting in coordinating implementation activities with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders.
• Monitoring the work of implementing partners and reporting any non-compliances to the supervisor. 1
• Providing guidance and training to new or junior staff members. 1
• Performing other related duties as assigned by the supervisor.

Required Qualifications:
The required qualifications for the Programme Support Assistant (Social Inclusion) position include:

• A school diploma with four years of relevant experience; or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with two years of relevant professional experience.
• Familiarity with migrant rights, anti-discrimination policies, and social cohesion initiatives is essential.
• Previous experience with data collection, reporting, and database management is required.
• Experience in liaising with government entities, NGOs, and private sector stakeholders is necessary.
• Knowledge of IOM and UN social integration policies is considered an asset.

Educational Background:
Candidates must possess either a school diploma with four years of relevant experience or a Bachelor’s degree in a relevant field such as Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, or Law from an accredited academic institution. Accredited universities are those listed in the UNESCO World Higher Education Database, ensuring that candidates have received their education from recognized institutions that meet international standards.

Experience:
The position requires candidates to have experience in social inclusion, community development, labor market integration, or refugee/migrant support programmes. Familiarity with migrant rights, anti-discrimination policies, and social cohesion initiatives is crucial. Candidates should also have previous experience in data collection, reporting, and database management, as well as experience in liaising with government entities, NGOs, and private sector stakeholders. Knowledge of IOM and UN social integration policies is an asset that will enhance a candidate's suitability for this role.

Languages:
Fluency in English and Hungarian is required for this position, both oral and written. IOM’s official languages include English, French, and Spanish, and proficiency in these languages may be evaluated during the selection process, which could include written and/or oral assessments. Candidates should be prepared to demonstrate their language skills as part of the recruitment process.

Additional Notes:
This position is subject to local recruitment, and only candidates holding a valid residence and work permit for Hungary will be eligible for consideration. Any offer made to the candidate is contingent upon funding confirmation. The appointment will also be subject to certification that the candidate is medically fit for appointment, as well as verification of residency, visa, and authorizations by the concerned government, where applicable. IOM has a zero-tolerance policy regarding conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities. IOM does not charge a fee at any stage of its recruitment process and only accepts duly completed applications submitted through the IOM online recruitment system.