Administrative Support

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO's mission is to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has a workforce of more than 7,000 employees. WHO's primary goal is to ensure that all people can attain the highest possible level of health, which includes addressing health emergencies, disease outbreaks, and health system strengthening.

Job Overview:
The position of Administrative Support within the WHO's Division of Health Emergencies (WHE) is crucial for providing comprehensive administrative assistance to the staff in the Country Office. The incumbent will be responsible for a variety of secretarial, coordinating, monitoring, and administrative services that support project and program activities. This role requires a proactive approach to managing correspondence, organizing meetings, and ensuring that all administrative tasks are executed efficiently. The incumbent will also play a key role in maintaining communication between team members and ensuring that deadlines are met. The position is designed to enhance the operational capacity of the WHO in managing health emergencies and supporting affected populations.

Duties and Responsibilities:
The incumbent will perform a wide range of duties including drafting correspondence and documents, composing and finalizing administrative correspondence, revising reports and documents, taking notes at meetings, arranging duty travel, and managing correspondence. They will monitor project implementation status, evaluate urgency of correspondence, and inform responsible staff of follow-up dates. The role also involves making administrative arrangements for meetings, preparing various documents related to procurement, and providing administrative support during meetings. The incumbent will establish and maintain filing systems, respond to telephone inquiries, coordinate appointments, and assist with donor proposals and reports. Additionally, they will ensure compliance with corporate guidelines and assist in the organization of country and inter-country activities.

Required Qualifications:
Candidates must possess a minimum of 5 years of relevant experience in the secretarial or administrative field, or 3 years of experience with a First level university degree in public or business administration or a related field. Essential skills include proficiency in standard office software, excellent communication abilities, and the capacity to operate computerized systems and databases. Experience in an international environment or institution, particularly within WHO or the UN, is desirable. Candidates should demonstrate strong organizational skills and the ability to work effectively in a team.

Educational Background:
The educational requirement for this position includes at least a secondary school graduation or completion of a technical or commercial school. A higher education degree from an accredited institution is considered an asset and may enhance a candidate's profile for this role.

Experience:
The position requires candidates to have substantial experience in administrative roles, with a minimum of 5 years in relevant fields. Candidates with 3 years of experience may qualify if they hold a relevant university degree. Experience in international organizations, particularly in health-related fields, is highly valued and may provide a competitive edge in the selection process.

Languages:
Candidates must have an excellent command of English and the local language. Knowledge of any other official UN language is considered desirable and may be beneficial for communication within the organization and with international partners.

Additional Notes:
This position is subject to local recruitment, meaning it will be filled by individuals residing in the local commuting area of Kyiv. The contract length will depend on the demand of the office, and candidates may be required to undergo a written test or video assessment as part of the selection process. WHO offers an attractive remuneration package, including 30 days of annual leave, and is committed to creating a diverse and inclusive work environment. The organization emphasizes the importance of recruiting staff from a wide geographical basis and encourages applications from women, persons with disabilities, and nationals of underrepresented Member States. Candidates must confirm their vaccination status as required by WHO before undertaking any assignment.