Project Clerk

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Position Title: Project Clerk
Location: Jakarta
Country: Indonesia
Deadline Date:

Job Details

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global organization that aims to eradicate poverty and reduce inequalities through sustainable development. Established in 1965, UNDP operates in approximately 170 countries and territories, working to empower lives and build resilient nations. In Indonesia, UNDP focuses on promoting national ownership of development programs, ensuring that local entities lead the implementation of initiatives. The organization emphasizes mutual respect, support, and accountability, aligning its efforts with the Jakarta Commitment to enhance aid effectiveness in the country.

Job Overview:
The Project Clerk position is part of the Health Governance Initiative (HEART) Programme, specifically focusing on the ILI SARI (Influenza Like Illness Severe Acute Respiratory Infections) surveillance project. This role involves supporting the management of data, documentation, and administrative tasks within the surveillance laboratory. The Project Clerk will work closely with the Ministry of Health (MoH) and the project team to ensure effective project planning and implementation. The position requires a proactive approach to compiling and presenting data, developing training materials, and ensuring compliance with international laboratory standards. The Project Clerk will also assist in administrative support, including travel arrangements, event coordination, and maintaining office records. This role is crucial in contributing to the overall success of the HEART Programme and improving health governance in Indonesia.

Duties and Responsibilities:

• Support project planning and implementation by compiling, summarizing, and presenting data on specific project topics.
• Implement project standard operating procedures in accordance with government and UNDP regulations.
• Assist in developing training materials and accreditation documents for laboratory methodologies.
• Ensure alignment of project requirements with international best practices and laboratory quality standards.
• Collaborate with experts to integrate theoretical and practical components into training modules.
• Organize and maintain technical information on proficiency testing and molecular lab techniques.
• Develop instructional materials such as presentations, handbooks, and assessment tools.
• Support the review and revision of training modules to ensure high-quality educational content.
• Conduct internal audits and documentation to verify compliance with quality standards. 1
• Provide support for data analysis, training sessions, workshops, and online learning modules. 1
• Assist in the development of e-learning materials, including multimedia content. 1
• Provide administrative support for project implementation activities, including travel arrangements and event coordination. 1
• Maintain office records, respond to inquiries, and organize meetings and workshops. 1
• Promote gender equality and human rights in all project activities, ensuring inclusivity and respect for diversity.

Required Qualifications:
The ideal candidate should possess strong organizational and communication skills, with the ability to work collaboratively in a team environment. Proficiency in data management and documentation is essential. The candidate should demonstrate a commitment to gender equality and inclusivity in all actions. Familiarity with laboratory procedures and standards, particularly in health governance, is highly desirable. The candidate should also be adaptable and flexible, capable of managing multiple tasks effectively while maintaining attention to detail.

Educational Background:
A minimum of a bachelor's degree in a relevant field such as public health, laboratory science, or a related discipline is required. Additional certifications or training in project management or laboratory techniques would be advantageous. Candidates with a strong academic background and relevant coursework will be prioritized.

Experience:
Candidates should have at least 1-2 years of experience in project support, administration, or a related field. Experience working in health governance or laboratory settings is preferred. Familiarity with UNDP or similar international organizations is a plus. The candidate should demonstrate the ability to work effectively in a multicultural environment and possess strong problem-solving skills.

Languages:
Fluency in English is mandatory, both written and spoken. Proficiency in Bahasa Indonesia is highly desirable, as it will facilitate communication with local stakeholders and project partners. Knowledge of additional languages may be considered an asset, particularly in the context of working with diverse communities.

Additional Notes:
This position is a volunteer role under the UNV (United Nations Volunteers) program. The assignment is based in Jakarta, Indonesia, and is expected to follow the normal working hours of the Ministry of Health. The cost of living in Jakarta is moderate, with access to essential services and amenities. The role may involve occasional travel within the country for project-related activities. The UNV program offers various benefits, including training opportunities and a chance to contribute to meaningful development initiatives.