Language Programme Team Assistant

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Position Title: Language Programme Team Assistant
Location: Nairobi
Country: Kenya
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Office at Nairobi (UNON) serves as the UN headquarters in Africa and represents the Secretary General. Established to support the implementation of various UN programs, UNON plays a crucial role in facilitating the operations of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally. The organization provides a range of administrative, conference, and information services to support other UN offices in Kenya. UNON is dedicated to fostering international cooperation and sustainable development, and it operates with a diverse workforce committed to these goals.

Job Overview:
The Language Programme Team Assistant will be responsible for assisting in the administration of the language programme and providing support for career development courses and initiatives. This role is situated within the Talent Development Unit (TDU) of the Human Resources Management Service (HRMS) at UNON. The TDU offers a wide array of language and professional training courses designed for UN staff worldwide. The assistant will report directly to the Language Programme Coordinator and the Head of TDU, ensuring that all administrative tasks related to the language programme are executed efficiently. The position is part-time and spans three terms of 10 weeks each throughout the calendar year, emphasizing the importance of flexibility and adaptability in managing the workload associated with the language programme.

Duties and Responsibilities:
The Language Programme Team Assistant will undertake a variety of duties under the supervision of the Language Programme Coordinator and Training Assistant. Responsibilities include:

• Compiling and inputting language student information into the language income spreadsheet, including coding blocks and fund centers.
• Managing language programme registration by receiving forms and advising clients on course details.
• Preparing and posting term and class schedules on bulletin boards.
• Digitizing end-of-term results and preparing language progress reports.
• Assisting language teachers in invigilating interpretation and translation examinations.
• Conducting an inventory of language programme books and materials.
• Preparing financial reports on language programme income and following up on student payments.
• Organizing administrative arrangements for workshops, including travel logistics for participants.
• Ensuring classrooms are well-equipped and maintaining a clean training facility. 1
• Keeping regular correspondence with students regarding teacher absences and payment follow-ups.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Proficiency in Excel is desirable, indicating a need for strong organizational and data management skills. Additionally, a minimum of 2 years of experience in administration or a related field is required, showcasing the importance of practical experience in supporting the language programme effectively.

Educational Background:
The minimum educational requirement for this position is a high school diploma or its equivalent. This foundational education is essential for understanding the administrative tasks and responsibilities associated with the role. While higher education may not be mandatory, it could be beneficial for candidates seeking to enhance their qualifications.

Experience:
The position requires at least 2 years of experience in administration or a related field. This experience is crucial for ensuring that the Language Programme Team Assistant can effectively manage the various administrative tasks and responsibilities that come with the role. Candidates should demonstrate a proven track record of handling administrative duties, showcasing their ability to work in a structured environment and support program implementation.

Languages:
Proficiency in the English language is mandatory for this position, as it is the primary language of communication within the UN and for the language programme. While additional language skills may be advantageous, they are not explicitly required for this role.

Additional Notes:
This position is part-time and is expected to last for three months, divided into three terms of 10 weeks each. The role does not involve any fees at any stage of the recruitment process, emphasizing the UN's commitment to transparency and fairness in hiring practices. Candidates should be aware that the UN does not request any financial information from applicants, ensuring a secure and professional recruitment environment.