HR Associate

Job Advertisement

Position Title: HR Associate
Location: Kyiv
Country: Ukraine
Deadline Date: 7 March 2025

Job Details

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. WFP operates globally, with a mission centered on the belief that food is a fundamental human right. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. WFP has a workforce that is diverse, skilled, and high-performing, operating in a healthy and inclusive work environment, and is recognized for its commitment to humanitarian principles and values.

Job Overview:
The HR Associate position at WFP Ukraine offers a unique opportunity for professionals looking to advance their careers in human resources within a dynamic and multicultural environment. The role involves contributing to various HR functions, including Talent Acquisition, Learning and Performance Management, Staff Relations, Contracting, Entitlement, and Payroll. The HR Associate will play a crucial role in supporting the HR team as WFP transitions to the Workday Human Capital Management software, enhancing the efficiency and effectiveness of HR processes. This position is particularly significant given the ongoing humanitarian crisis in Ukraine, where WFP is actively involved in providing food assistance and support to affected communities. The HR Associate will be integral in ensuring that WFP's HR services are delivered consistently and effectively, contributing to the organization's mission of saving and changing lives.

Duties and Responsibilities:
The HR Associate will manage a wide range of complex HR queries and follow-up actions to ensure high-quality client-focused HR services. Responsibilities include allocating tasks and supporting the on-the-job learning and development of junior staff, identifying evolving organizational needs, and recommending changes in HR processes. The role also involves reviewing and compiling data on staff recruitment, contractual conditions, performance, and training requirements to support analysis and reporting. The HR Associate will onboard new staff, prepare complex HR documentation, and utilize the Workday HR management system for data management. Additionally, the position requires monitoring staff deployment and handling related administrative actions, ensuring compliance with established deadlines and accuracy of HR data.

Required Qualifications:
Candidates must possess a sound theoretical understanding of HR concepts and principles, along with a broad knowledge of best practices and techniques in human resources. Strong communication skills are essential, with the ability to persuade and adapt communication styles to various situations. The ideal candidate should demonstrate the ability to conduct analyses, generate reports, and make recommendations for further actions. A proactive approach to problem-solving and the ability to work independently within WFP guidelines are also crucial for success in this role.

Educational Background:
The educational requirements for the HR Associate position include preferably a relevant university degree in organizational psychology or Human Resources Management. Candidates with a minimum of secondary school education and post-secondary certification in Human Resources Management will also be considered. Other educational backgrounds may be acceptable if accompanied by relevant professional experience or formal training in HRM.

Experience:
Candidates should have at least six years of progressively responsible support work experience in general administrative roles, with a minimum of three years specifically in human resources. Relevant post-secondary education can compensate for some years of experience, allowing candidates with a Master's Degree and three years of work experience, or a Bachelor's Degree with four years of work experience, to be considered eligible for the position.

Languages:
Fluency in both English and Ukrainian is mandatory for this position, with a proficiency level of C. This requirement ensures effective communication within the diverse team and with stakeholders in the region.

Additional Notes:
The position is offered as a Service Contract for a duration of 12 months, with the possibility of renewal. It is specifically open to Ukrainian nationals or residents of Ukraine who possess a legal work permit. The role offers a competitive salary starting at USD 2,159 per month, with an additional allowance of USD 623 per month due to the ongoing war. Benefits include medical insurance for eligible dependents, 30 days of annual leave, 18 weeks of parental leave for birth mothers, and 4 weeks for non-birth parents. There is also an option for remote working one day per week within the duty station, subject to conditions. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process.