HR Assistant

Job Advertisement

Position Title: HR Assistant
Location: Mandaluyong City
Country: Philippines
Deadline Date:

Job Details

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency of the UN that leads international efforts to defeat hunger. Established in 1945, FAO's mission is to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members, including 194 countries and the European Union, FAO operates in over 130 countries worldwide. The organization works closely with governments, civil society, community-based organizations, academia, and the private sector to address challenges in agriculture, fisheries, and forestry. FAO Country Offices provide policy advice, technical assistance, and support to countries, ensuring effective operations aligned with international standards of accountability. The organization advocates for policies and investments in food and agriculture, promotes partnerships, and mobilizes resources to transform agrifood systems, ensuring that no one is left behind in the pursuit of sustainable development.

Job Overview:
The HR Assistant position is located in the FAO Country Office in the Philippines and reports to the Assistant FAO Representative (Administration). The role involves performing a variety of routine administrative duties related to human resources. The HR Assistant is responsible for coordinating and executing administrative tasks associated with the hiring of national affiliate workforce, ensuring compliance with FAO rules and regulations. This position requires collaboration with the regional Human Resources Unit and entails managing the entire recruitment process, from publishing job calls to facilitating interviews and managing contracts. The HR Assistant plays a crucial role in fostering a respectful and harmonious work environment, promoting knowledge exchange, and supporting the performance evaluation process for consultants. The ideal candidate will have a strong background in administrative and HR functions, with a focus on maintaining confidentiality and handling sensitive information with discretion.

Duties and Responsibilities:
The HR Assistant's duties and responsibilities include:

• Coordinating and managing the publication of job calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
• Organizing and facilitating the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
• Managing the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
• Providing administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
• Collaborating in implementing actions to promote a respectful and harmonious work environment, aligned with the organization's values and commitments.
• Facilitating knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
• Assisting in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
• Maintaining confidentiality and handling sensitive information with discretion.
• Carrying out any other relevant duties within his/her technical competence as may be requested by the AFAOR for Administration.

Required Qualifications:
Candidates must meet the following minimum requirements:

• A University Degree in Psychology, Business or Public Administration, or any related field.
• At least 5 years of experience in administrative and HR-related work.
• Full proficiency / working knowledge (level C) of English.
• A national of the Philippines or a legal resident with a valid work permit. Additionally, candidates should possess FAO Core Competencies, including Results Focus, Teamwork, Communication, Building Effective Relationships, and Knowledge Sharing and Continuous Improvement.

Educational Background:
The educational background required for the HR Assistant position includes a University Degree in Psychology, Business or Public Administration, or any related field. This educational foundation is essential for understanding the principles of human resources management and administrative processes, which are critical for the effective execution of the role's responsibilities.

Experience:
Candidates are expected to have at least 5 years of experience in administrative and HR-related work. This level of experience is necessary to ensure that the HR Assistant can effectively manage the various tasks associated with recruitment, contract management, and administrative support, as well as to navigate the complexities of working within an international organization like FAO.

Languages:
The mandatory language requirement for this position is full proficiency or working knowledge (level C) of English. This proficiency is essential for effective communication within the organization and with external stakeholders. While not explicitly stated, knowledge of additional languages may be considered an asset, particularly in a diverse and multicultural work environment.

Additional Notes:
The HR Assistant position is a full-time role based in Mandaluyong City, Philippines. The position may involve working closely with various stakeholders, including national and international consultants, and requires a commitment to maintaining a respectful and collaborative work environment. The FAO offers a dynamic work setting with opportunities for professional development and growth within the organization.