HR Assistant

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency of the UN that leads international efforts to defeat hunger. Established in 1945, FAO has a mission to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members, including 194 countries and the European Union, FAO operates in over 130 countries worldwide. The organization focuses on transforming agrifood systems to be more efficient, inclusive, resilient, and sustainable, contributing to the achievement of the 2030 Agenda. FAO Country Offices provide policy advice and support to countries, ensuring effective operations and adequate resources to deliver core services while adhering to international standards of accountability.

Job Overview:
The HR Assistant position is crucial for the effective functioning of the FAO Country Office in the Philippines. The role involves performing a variety of routine administrative duties related to human resources, specifically in the hiring of affiliate workforce. The HR Assistant will report to the Assistant FAO Representative (Administration) and will work closely with the regional Human Resources Unit. The position requires a proactive approach to managing the recruitment process, ensuring that calls for candidates are effectively published and disseminated to attract qualified talent. The HR Assistant will also be responsible for organizing and facilitating the selection process, which includes coordinating interviews and preparing reports on evaluated candidates. This role is essential in maintaining a respectful and harmonious work environment, promoting collaboration and continuous learning within the office.

Duties and Responsibilities:
The HR Assistant will have a comprehensive set of responsibilities, including: coordinating and managing the publication of calls for candidates for vacancies; organizing and facilitating the selection process; managing the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS); providing administrative support related to the payment of fees to consultants; collaborating on actions to promote a respectful work environment; facilitating knowledge exchange and best practices; collecting and researching background information; updating staffing tables; drafting correspondence, reports, and statistics related to human resources functions; supporting the briefing of newly-hired Affiliate Workforce; maintaining confidentiality and handling sensitive information; and carrying out any other relevant duties as requested by the AFAOR for Administration.

Required Qualifications:
Candidates must meet the following minimum requirements: a University Degree in Psychology, Business or Public Administration, or any related field; at least 5 years of experience in administrative and HR-related work; full proficiency or working knowledge (level C) of English; and must be a national of the Philippines or a legal resident with a valid work permit. Additionally, candidates should demonstrate FAO's core competencies, including results focus, teamwork, communication, building effective relationships, and knowledge sharing and continuous improvement.

Educational Background:
The educational background required for this position includes a University Degree in a relevant field such as Psychology, Business, or Public Administration. This educational foundation is essential for understanding the complexities of human resources management and administrative processes within the organization.

Experience:
Candidates should possess at least 5 years of experience in administrative and HR-related work. This level of experience is necessary to ensure that the HR Assistant can effectively manage the various responsibilities associated with the position, including recruitment, contract management, and administrative support.

Languages:
The mandatory language requirement for this position is full proficiency or working knowledge (level C) of English. This proficiency is crucial for effective communication within the organization and with external stakeholders. While not explicitly stated, knowledge of additional languages may be considered an asset, particularly in a diverse working environment.

Additional Notes:
The position is based in Mandaluyong City, Philippines, and is likely a full-time role given the nature of the responsibilities. The FAO is committed to promoting a respectful and harmonious work environment, and the HR Assistant will play a key role in fostering this culture. The organization values diversity and encourages applications from qualified candidates regardless of their background.