Transport Assistant

Job Advertisement

Position Title: Transport Assistant
Location: Tripoli, Sirte
Country: Libya
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the Transport Unit in the Mission Support Service of the United Nations Support Mission in Libya (UNSMIL). UNSMIL was established to support the Libyan political process and assist in the establishment of a stable and secure environment in Libya. The organization operates in various regions of Libya, including Tripoli and Sirte, which are classified as hardship duty stations. The mission aims to promote peace and stability in the region, and it employs a diverse workforce to achieve its objectives.

Job Overview:
The Transport Assistant will play a crucial role in the Transport Unit, responsible for managing the fleet of vehicles and ensuring efficient transport operations within the mission. The incumbent will monitor the distribution of transport assets, conduct inventory checks, and maintain records in fleet management databases. The position requires coordination with various stakeholders, including the Mission Vehicle Establishment Committee, to ensure compliance with established procedures. The Transport Assistant will also be involved in technical evaluations of bids from vendors, ensuring the availability of vehicles for emergency tasks, and providing technical expertise on safety inspections. The role demands a proactive approach to managing transport requests, route planning, and ensuring the mechanical reliability of vehicles. The Transport Assistant will also supervise junior staff and participate in training activities to enhance the capacity of the team.

Duties and Responsibilities:
The Transport Assistant will be responsible for a wide range of duties, including: monitoring the distribution of non-expendable transport assets, conducting bi-annual physical inventories, maintaining records in fleet management databases, coordinating VEC meetings, implementing the Vehicle Replacement Policy, processing vehicle write-off cases, providing technical expertise on COE and safety inspections, and preparing statistical reports on fleet utilization. Additionally, the incumbent will assist with inventory checks in the Transport Warehouse, prepare financial summaries, draft requisition proposals, and ensure routine transportation requirements are identified. The role also involves analyzing transportation requests, establishing service timetables, preparing information for customers, ensuring maximum utilization of vehicle resources, and maintaining documentation related to assigned duties. The Transport Assistant will also conduct driving test assessments, monitor vendor performance, and participate in the development of the Transport Unit’s annual budget proposals and Standard Operating Procedures.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A valid driver’s license is required, and a technical or vocational certificate in auto mechanics, mechanical engineering, transportation, logistics, or related fields is desirable. The position requires a strong understanding of UN financial regulations and rules, as well as the ability to work efficiently under pressure and meet deadlines. Candidates should demonstrate professionalism, accountability, and effective planning and organizing skills.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. Candidates with additional qualifications such as a technical or vocational certificate in relevant fields will be preferred. This educational background is essential for understanding the technical aspects of transport operations and fleet management.

Experience:
A minimum of eight years of progressively responsible experience in motor vehicle transport operations or related areas is required. Candidates should have experience with road transportation of passengers and cargo, as well as managing fleet operations using Electronic Vehicle Monitoring Systems (EVMS). Experience in supervising drivers and managing transport activities in a conflict or post-conflict environment is desirable. Additionally, candidates with experience in transport asset management and fleet maintenance at the international level will be preferred.

Languages:
Fluency in English and Arabic is required for this position, as these are the working languages of the United Nations Secretariat. Knowledge of French is considered an asset, as it is one of the official languages of the UN. Proficiency in these languages is essential for effective communication within the mission and with various stakeholders.

Additional Notes:
The appointment for this position is for an initial period of one year, subject to the availability of the post or funds, and budgetary approval. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization values diversity and inclusivity, ensuring that all employment decisions are made based on qualifications and organizational needs. The UN does not charge any fees during the recruitment process, and candidates are advised to provide accurate information in their applications.