HR Senior Assistant (Retainer Position)

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Position Title: HR Senior Assistant (Retainer Position)
Location: Remote
Country: Remote
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Office for Project Services (UNOPS) is an independent organization established in 1995, succeeding two decades of operations as part of the United Nations Development Programme (UNDP) since its inception in 197

• UNOPS aims to assist people in building better lives and to help countries achieve peace and sustainable development. As the only self-financed UN organization, it is committed to UN values and private sector efficiency. UNOPS has been active in Serbia since 2000, providing support for socio-economic reforms and facilitating EU accession. The organization focuses on sustainable local development, good governance, rule of law, social cohesion, environmental issues, and emergency response, with projects funded by the European Union and various governments. The UNOPS Serbia Multi-Country Office also extends its operations to Montenegro, North Macedonia, and Bosnia and Herzegovina, assessing the need for support in these regions within the framework of the Sustainable Development Goals.

Job Overview:
The HR Senior Assistant will work under the direct supervision of the HR Officer, providing integrated support to the RSMCO Projects and delivering specific HR outputs. The role requires ensuring compliance with UNOPS rules and regulations while maintaining high ethical standards. The HR Senior Assistant will contribute to HR policy development, assist in recruitment processes, and provide advisory services to hiring managers. This position is crucial for supporting the organization's HR initiatives and ensuring effective talent acquisition and administration. The successful candidate will demonstrate a collaborative and client-focused approach, contributing to the overall success of HR functions within the organization.

Duties and Responsibilities:
The HR Senior Assistant will be responsible for a variety of tasks, including:

• Supporting policy development and implementation by collecting data on HR trends and sharing best practices.
• Advising hiring managers on recruitment and performance management processes.
• Assisting in recruitment processes, including administrative tasks such as creating folders, reviewing TORs, conducting plagiarism checks, and updating recruitment systems.
• Conducting preliminary reviews of applications, highlighting strong candidates for shortlisting, and undertaking reference checks.
• Organizing testing and interviews, taking minutes during interviews, and preparing summaries of candidates' experiences.
• Supporting personnel onboarding and offboarding processes.
• Maintaining reference files and records.
• Facilitating training and learning initiatives on HR-related topics.
• Performing other duties as required in line with the incumbent's scope of services.

Required Qualifications:
Candidates must possess a secondary school diploma as a minimum requirement. A First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is considered an asset and may substitute for some years of experience. Candidates should have a strong understanding of HR practices and be able to demonstrate their ability to contribute to HR policy development and implementation.

Educational Background:
The educational background required for this position includes a secondary school diploma as a minimum. A First University Degree in relevant fields such as Human Resources Management, Business Administration, or Public Administration is preferred and can be considered an asset, potentially substituting for some years of required experience.

Experience:
A minimum of five years of relevant experience in HR advisory, recruitment, or HR-generalist services is required. Experience in international or national organizations is preferred. Familiarity with Google Suite and HR information systems is considered an asset, as is experience with oneUNOPS and some exposure to UN system organizations.

Languages:
Fluency in Serbian and English is mandatory for this position. Candidates should be able to communicate effectively in both languages, as this is essential for the role's responsibilities.

Additional Notes:
This position is a local role, open to Nationals of Serbia and individuals with a valid residence/work permit. The contract type is an ICA Contract at Local ICA 5 level, with a duration that may be part-time or full-time depending on organizational needs and funding availability. Candidates should be aware that the functions and responsibilities outlined may vary in scope and duration. Under the retainer contract, assignments can range from short-term to longer blocks of time. New hires are required to complete two online courses upon contract signature before commencing any assignments. UNOPS emphasizes diversity and encourages applications from underrepresented groups, including women and individuals from racialized or indigenous backgrounds.