Language Service Assistant (2 Posts)

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Position Title: Language Service Assistant (2 Posts)
Location: Geneve
Country: Switzerland
Deadline Date: Not specified

Job Details

Job Posting Organization:
The positions are located in the Office of the Chief, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management (DGACM) of the United Nations. The UN was established in 1945 and has a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. The organization operates in multiple countries worldwide, with a diverse workforce dedicated to various global issues. The UN aims to foster international collaboration and uphold human rights, with a commitment to gender equality and inclusivity.

Job Overview:
The Language Service Assistants will play a crucial role in supporting the Chief of the Languages Service by performing a wide range of office management and administrative support functions. This includes providing reference assistance, conducting research on official UN documents, and maintaining organized files. The assistants will also be responsible for managing computer equipment and providing technical support to staff. The role requires a proactive approach to problem-solving and the ability to work independently while ensuring that the office runs smoothly. The assistants will also assist in compiling productivity statistics and preparing data presentations, which are essential for informed decision-making within the department. This position is vital for ensuring that the Language Service operates efficiently and effectively, contributing to the overall mission of the UN.

Duties and Responsibilities:
The Language Service Assistants will be responsible for a variety of tasks, including: performing office management and administrative support functions; assisting in research related to UN documents; maintaining electronic and hard copy files; providing reference assistance to the Chief of Service; managing the procurement and distribution of reference materials; ensuring the provision of computer equipment and email services; offering basic technical support; compiling productivity statistics; assisting with data collection and analysis; preparing presentations and reports; updating information materials; and covering for other staff as needed. The assistants will also be expected to carry out additional tasks as requested by the Chief, demonstrating flexibility and a willingness to contribute to the team's success.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A strong understanding of general office and administrative support is essential, including knowledge of administrative policies, records management, and documentation processing. The ability to research, organize, and summarize data is crucial for preparing reports and statistics. Candidates should demonstrate professionalism, teamwork, and accountability in their work, showing a commitment to the UN's values and goals.

Educational Background:
A high school diploma or equivalent is required for this position. While specific job-related qualifications are not detailed, candidates with further education, such as a first-level university degree, may have a competitive advantage in the selection process.

Experience:
Candidates should have at least seven years of experience in general office support or a related area. This requirement is reduced to five years for those with a first-level university degree or higher. Experience in data analytics, terminology, and document management is desirable, as is experience providing administrative support to senior officials. The role demands a strong background in office management and the ability to handle multiple tasks efficiently.

Languages:
Fluency in English or French is required, with knowledge of the other language being essential. Knowledge of an additional official United Nations language is considered desirable, enhancing the candidate's profile for this position.

Additional Notes:
These positions are subject to local recruitment, meaning applicants must be authorized to work in Switzerland. Selected candidates from outside the duty station will be responsible for their relocation expenses. Local recruits are not eligible for allowances or benefits exclusive to international recruitment. The UN emphasizes the importance of diversity and inclusivity in its hiring practices, ensuring equal opportunities for all candidates regardless of gender identity, sexual orientation, race, or disability. Reasonable accommodations may be provided for applicants with disabilities during the recruitment process.