Accounting Assistant

Job Advertisement

Position Title: Accounting Assistant
Location: Jakarta
Country: Indonesia
Deadline Date:

Job Details

Job Posting Organization:
The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization founded in 2002, dedicated to saving lives and reducing the burden of disease in low- and middle-income countries. CHAI operates in over 40 countries and works closely with governments and the private sector to create and sustain high-quality health systems. Initially established to combat the HIV/AIDS epidemic, CHAI has since expanded its focus to include a variety of infectious diseases and non-communicable diseases, as well as health system strengthening initiatives. The organization emphasizes sustainable impact and global sharing of learnings, with a diverse team that is deeply rooted in the countries they serve.

Job Overview:
The Accounting Assistant position at CHAI Indonesia is a critical role that supports the Finance Lead in managing financial transactions and maintaining accurate financial records. The successful candidate will be responsible for operating new accounting systems, ensuring compliance with CHAI's financial standards, and assisting in various financial processes including payment transactions, expense reimbursements, and tax calculations. This role requires a dynamic individual who can thrive in a demanding environment and contribute to the overall financial stewardship of the organization. The Accounting Assistant will also play a key role in preparing financial reports and supporting audits, making it essential for the candidate to have a strong understanding of accounting principles and practices.

Duties and Responsibilities:
The Accounting Assistant will have a comprehensive set of responsibilities including: assisting the Finance Lead in using new accounting systems (Netsuite), recording all financial transactions, maintaining accurate financial records, and ensuring adherence to CHAI's financial standards. The role involves preparing documentation for payment transactions, managing bank payments, processing staff expense reimbursements, and recording daily transactions. The assistant will also calculate income tax deductions, review supporting documents for payment requests, assist in budget reviews, prepare monthly financial reports, and support internal and external audits. Additionally, the role includes maintaining the petty cash book, preparing transactions in QuickBooks, conducting routine audits for subgrantees, and updating finance policies and procedures as required by management.

Required Qualifications:
Candidates must possess a Bachelor’s degree in accounting or finance, with strong familiarity in financial systems such as Financial Edge, QuickBooks, and Excel. International accounting experience is preferred, as is experience in non-profit accounting. A solid understanding of US GAAP is essential. The ideal candidate will be a dynamic individual with excellent interpersonal, problem-solving, and communication skills, capable of operating independently in a demanding environment while also being a team player. High motivation and independence are crucial for success in this role.

Educational Background:
The position requires a Bachelor’s degree in accounting or finance. Alternatively, candidates with a secondary school education plus three years of relevant work experience will also be considered. This educational background ensures that the candidate has the necessary foundational knowledge and skills to perform the accounting functions effectively.

Experience:
The Accounting Assistant should have a minimum of a Bachelor’s degree or equivalent experience. Candidates with a secondary school education plus three years of relevant work experience will also be considered. This experience level is important to ensure that the candidate is familiar with accounting practices and can handle the responsibilities of the role effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of CHAI's work. Additional language skills relevant to the local context may be beneficial but are not explicitly required.

Additional Notes:
This position is based in Jakarta, Indonesia, and is likely a full-time role. The job may involve working closely with various stakeholders, including government entities and partners, and may require flexibility in hours to accommodate different time zones or urgent financial matters. Compensation and benefits details are not provided in the job description, but candidates can expect a competitive package commensurate with their experience and qualifications.