Finance Assistant

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Position Title: Finance Assistant
Location: Gendaweha
Country: Ethiopia
Deadline Date:

Job Details

Job Posting Organization:
The organization is likely a humanitarian or development-focused entity, possibly the Norwegian Refugee Council (NRC), which is known for its commitment to helping people affected by displacement. Established to provide assistance and protection to refugees and internally displaced persons, NRC operates in various countries, including Ethiopia. The organization emphasizes adherence to policies, tools, and guidelines to ensure effective support and implementation of its programs. It employs a diverse workforce dedicated to humanitarian efforts, with a focus on delivering results in complex and volatile contexts.

Job Overview:
The Finance Assistant position is crucial for the day-to-day implementation of financial support functions within the organization. This role involves a variety of tasks aimed at ensuring the smooth operation of financial processes, including the management of financial documents, assisting with audits, and supporting the finance team in various capacities. The Finance Assistant will be expected to develop a thorough understanding of the financial systems in place and to use initiative in problem-solving while adhering to established procedures and standards. The position requires a proactive approach to managing financial records and ensuring compliance with organizational policies.

Duties and Responsibilities:
The Finance Assistant will be responsible for archiving, organizing, and updating financial documents in both hard and soft formats. This includes scanning and filing all financial documents digitally, ensuring that all documents are properly labeled and stored. The role also involves managing the uploading of financial documents to Office 365, providing vouchers to auditors, and assisting accountants with the filing of monthly financial vouchers. Additionally, the Finance Assistant will maintain records for the long-term preservation of documents, assist with taxation matters, manage petty cash replenishment, issue cheque payments and bank transfers, and support the program team with training payments. The role may also include any other tasks assigned by the supervisor, emphasizing the need for flexibility and adaptability in a dynamic work environment.

Required Qualifications:
Candidates must possess a degree in Accounting and Finance, Business Administration, or a related field. A minimum of three years of relevant experience in the humanitarian or development sector is required, preferably in an emergency context. Experience as a Support Function Officer in a humanitarian or recovery context is highly desirable, along with documented results related to the position's responsibilities. Candidates should also have some knowledge of English, which is essential for communication and reporting purposes.

Educational Background:
The educational background required for this position includes a degree in Accounting and Finance, Business Administration, or a related field. This educational foundation is critical for understanding financial principles and practices necessary for the role of Finance Assistant.

Experience:
The position requires at least three years of relevant work experience in the humanitarian or development sector. Candidates should have experience working in complex and volatile contexts, demonstrating the ability to adapt to challenging environments and contribute effectively to the organization's goals.

Languages:
While some knowledge of English is mandatory, additional language skills may be beneficial, particularly in local languages spoken in Ethiopia. Proficiency in English will aid in communication with international teams and in understanding financial documentation and reporting.

Additional Notes:
This position is a fixed-term contract lasting 10 months, with a duty station in Gendaweha, Ethiopia. The role requires 100% travel, indicating that the Finance Assistant may need to visit various field locations as part of their responsibilities. The position is full-time, and candidates should be prepared to work in a potentially insecure environment, demonstrating strong planning and delivery skills, as well as the ability to empower and build trust within the team.