Operations Coordinator

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Position Title: Operations Coordinator
Location: Washington DC, Africa, India
Country: United States, India, Multiple locations
Deadline Date: December 13, 2024

Job Details

Job Posting Organization:
The World Resources Institute (WRI) is an independent, nonprofit global research organization founded in 198

• With a mission to turn big ideas into action at the intersection of environment, economic opportunity, and human well-being, WRI addresses seven critical challenges for a sustainable future: climate change, energy, food, forests, water, sustainable cities, and the ocean. The organization employs over 1,800 staff members and operates in 60 countries, with offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia, and the United States. WRI is dedicated to delivering high-quality research, data, maps, and analysis to tackle the world's most pressing environmental and development challenges, collaborating with leaders in government, business, and civil society to drive impactful change. WRI's core values include Integrity, Innovation, Urgency, Independence, and Respect, and it is committed to advancing gender and social equity in its mission and practices.

Job Overview:
The Operations Coordinator will play a crucial role in supporting WRI’s Global Equity Program by providing finance, operations, and administrative support. This hybrid position requires the individual to work in the office for 8 days a month, with the flexibility to be based in any of WRI's offices located in Washington DC, Africa, or India. The successful candidate will be responsible for integrating equity into their work, coordinating operations for the Land & Resource Rights Practice, and assisting the Operations Manager with various tasks related to other Equity projects. The role involves managing budgets, reporting to donors, processing contracts and subgrant agreements, ensuring grant compliance, and facilitating communication between project staff and core functions. Additionally, the Operations Coordinator will support the Global Director by managing their schedule, preparing expense reports, and coordinating travel arrangements.

Duties and Responsibilities:
The Operations Coordinator will have a diverse set of responsibilities, including:

• Financial Management (45%): - Manage all project budgets by monitoring monthly expenses, updating budget software, and projecting future expenses. - Coordinate project financial closeout processes, including financial reconciliation and reporting, with oversight from the Operations Manager. - Prepare proposal budgets and ensure alignment between proposed activities and budgets.
• Grant Management (40%): - Manage project grants and contracts, ensuring compliance with terms and conditions under the guidance of the Operations Manager. - Regularly review, update, and monitor all transactions, commitments, and revenue prospects to support healthy financial management and prepare for quarterly projections and reviews. - Prepare financial grant reports and track narrative reporting deadlines for projects, with oversight from the Operations Manager. - Create subgrant and contract agreements with partners and contractors, process payments, and amend agreements as necessary. - Communicate with subgrantees regarding financial reporting requirements and facilitate the resolution of any questions.
• Administration (15%): - Manage the Global Director’s calendar and arrange travel, including assisting with visa applications and assembling trip materials such as meeting schedules and talking points. - Prepare and monitor expense reports, ensuring that all travel expenses are charged to the correct codes. - Provide monthly timesheet guidance to Equity Center staff.

Required Qualifications:
The ideal candidate for the Operations Coordinator position should possess the following qualifications: - A completed Bachelor's Degree is required; relevant work experience may be accepted in lieu of a degree. - A minimum of 2 years of full-time experience working in operations is essential. - Strong process orientation with a sensitivity to quality is necessary. - Existing work authorization is required at the time of application submission, as WRI cannot provide visa sponsorship for this position.

Educational Background:
Candidates must have a completed Bachelor's Degree. However, relevant work experience may be considered in lieu of a formal degree, allowing for flexibility in educational qualifications depending on the candidate's professional background and skills.

Experience:
The position requires a minimum of 2 years of full-time experience in operations. This experience should demonstrate the candidate's ability to manage financial processes, coordinate administrative tasks, and support project management effectively. A strong process orientation and attention to detail are critical for success in this role, as the Operations Coordinator will be responsible for ensuring compliance with grant terms and managing budgets.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international scope of WRI's operations. Additional language skills may be beneficial, particularly in languages relevant to the regions where WRI operates, such as French or Spanish, depending on the specific projects and partnerships involved.

Additional Notes:
This is a hybrid position that requires the candidate to work in the office for 8 days per month. The successful applicant can be based in any of WRI's offices located in Washington DC, Africa, or India. It is important to note that existing work authorization is required at the time of application submission, as WRI is unable to provide visa sponsorship for this position. For candidates located in the US, they must be residents of DC, Maryland, or Virginia at the start of employment. The potential salary for this position in the US ranges from $57,000 to $64,000, with salaries in other country offices determined by local market conditions. The salary offered will be commensurate with the candidate's experience and other compensable factors. WRI offers a range of benefits, including medical, dental, and vision coverage, retirement plan access, and employer contributions for US positions. Additionally, WRI emphasizes a commitment to diversity and inclusion, encouraging applications from individuals of diverse backgrounds.