Facilities Manager

Job Advertisement

Position Title: Facilities Manager
Location: Washington DC
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The World Wildlife Fund (WWF) is one of the world’s leading conservation organizations, dedicated to protecting the world's most vulnerable species and their habitats. Established in 1961, WWF operates in over 100 countries and has a global network of more than 5 million supporters. The organization focuses on various environmental issues, including climate change, wildlife conservation, and sustainable development, aiming to create a world where people and nature can thrive together. WWF employs thousands of individuals worldwide, working collaboratively with local communities, governments, and businesses to achieve its mission.

Job Overview:
The Facilities Manager at WWF plays a crucial role in overseeing all aspects of facilities management at the organization's headquarters in Washington, DC. This position is responsible for ensuring that the facilities operate efficiently and effectively, contributing to occupant satisfaction and the overall functionality of the workplace. The Facilities Manager will manage a variety of functions, including property management, vendor management, space planning, and budget execution. This role requires a strategic approach to workspace management, ensuring that the facilities meet the needs of the organization while adhering to best practices in sustainability and safety. The position is hybrid after the initial two months of employment, allowing for a blend of in-office and remote work.

Duties and Responsibilities:
The Facilities Manager will be tasked with managing the day-to-day operations of the WWF headquarters facilities, ensuring that all functions are performed efficiently. Key responsibilities include managing a $1.5 million Property Management Agreement, serving as the primary contact for the property manager, and overseeing third-party office services to ensure timely responses to facilities requests. Financial management is a critical aspect of the role, requiring the Facilities Manager to gather and review the annual budget, approve expense coding, and provide updates on budget performance. The position also involves workspace planning and allocation, supporting corporate risk management, and managing vendor relationships. The Facilities Manager will conduct new employee orientations, supervise the maintenance of asset inventory, and support LEED certification renewals. Additionally, the role requires backup support for the Director of Sustainable Sourcing and Travel, ensuring compliance with policies and assisting employees with travel-related inquiries.

Required Qualifications:
Candidates for the Facilities Manager position should possess excellent stakeholder and client management skills, demonstrating the ability to build rapport and propose acceptable solutions. Strong organizational and workload management skills are essential, as is the ability to effectively solve problems and communicate diplomatically at all levels. Attention to detail and follow-through are critical, ensuring that multiple tasks and projects are completed on time. The ideal candidate will have a Bachelor's degree or equivalent experience, along with a minimum of eight years of facilities administration experience. Proficiency in project management, analytical skills, and budget management is required, as well as excellent customer service and interpersonal skills. Strong written and verbal communication skills are necessary, along with advanced proficiency in Microsoft Office and the ability to learn new systems quickly.

Educational Background:
A Bachelor's degree in a relevant field or equivalent experience is required for the Facilities Manager position. This educational background should provide a solid foundation in facilities management principles and practices, as well as an understanding of organizational operations and project management.

Experience:
The position requires a minimum of eight years of facilities administration experience, demonstrating a strong background in managing facilities operations, vendor relationships, and budget oversight. Candidates should have experience in a hybrid work environment and be adept at managing multiple projects simultaneously, driving results, and engaging effectively with stakeholders at all levels.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization. Additional language skills may be beneficial but are not explicitly required.

Additional Notes:
The Facilities Manager position is a full-time role based in Washington, DC, with a hybrid work model after the initial two months. The expected salary range for this position is between $104,400 and $150,00

• WWF is an equal opportunity employer and values diversity and inclusion, encouraging candidates from diverse backgrounds to apply. The organization is committed to creating a culture of inclusion and does not discriminate based on race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.