Senior Assistant, Oceans

Job Advertisement

Position Title: Senior Assistant, Oceans
Location: Washington DC
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The World Wildlife Fund (WWF) is one of the world’s leading conservation organizations, dedicated to preserving the natural world and addressing the most pressing environmental challenges. Established in 1961, WWF operates in over 100 countries and has a diverse workforce of more than 6,000 employees. The organization focuses on various conservation efforts, including wildlife protection, habitat preservation, and sustainable resource management, aiming to create a world where people and nature thrive together.

Job Overview:
The Senior Assistant, Oceans plays a crucial role in supporting the Oceans program at WWF by managing a variety of administrative tasks that are essential for the smooth operation of the department. This position requires a blend of organizational skills, attention to detail, and a comprehensive understanding of WWF's mission and programs. The Senior Assistant will be responsible for coordinating activities with internal staff and external partners, including donors and government agencies, ensuring effective communication and collaboration. The role involves not only routine administrative duties but also participation in special projects that contribute to the overall goals of the Oceans program. The Senior Assistant will report directly to the Vice President of Oceans and will be expected to manage a busy calendar, travel arrangements, and various office tasks that support the department's objectives.

Duties and Responsibilities:
The Senior Assistant will undertake a wide range of responsibilities, including but not limited to:

• Document Review and Preparation: Regularly compose correspondence and complex documents such as reports, proposals, and contracts, ensuring accuracy and correctness.
• Financial Accountability: Assist in budget preparation by developing preliminary data, monitoring expense reports, reviewing bills and invoices, and preparing payment requests.
• Recordkeeping: Maintain logs, records, and lists using various software tools, ensuring data accuracy and resolving any discrepancies.
• Report Preparation: Compile information to prepare reports for internal and external stakeholders, including tables, charts, and statistical analysis.
• General Office Duties: Coordinate travel arrangements, manage mailings, prepare materials for meetings and conferences, and perform miscellaneous office tasks such as filing and photocopying.
• Team Coordination: May assign work to part-time and temporary staff and provide orientation and training as needed.
• Other Duties: Perform additional tasks as assigned by the supervisor to support the department's needs.

Required Qualifications:
Candidates must possess strong attention to detail, excellent organizational skills, and effective communication abilities. A minimum of 5 years of progressively responsible experience in an administrative assistant or secretarial role is required. Proficiency in word processing and spreadsheet software is essential, with some knowledge of database management preferred. Candidates should demonstrate the ability to type at least 40 words per minute and possess good analytical skills for proofreading and editing documents. Strong interpersonal skills are necessary for effective communication with staff and external partners. The ability to prioritize tasks, work independently, and meet deadlines is crucial. Familiarity with Microsoft Office Suite, particularly PowerPoint, is a plus, along with experience in managing calendars and travel arrangements.

Educational Background:
While the job posting does not specify a particular educational background, candidates are typically expected to have at least a high school diploma or equivalent. Additional education in business administration or a related field may be advantageous and could enhance a candidate's qualifications for this role.

Experience:
The position requires a minimum of 5 years of demonstrated experience in an administrative assistant or secretarial capacity. Candidates should have progressively responsible work experience that showcases their ability to handle complex administrative tasks and support senior management effectively. Experience in a non-profit or conservation organization may be beneficial but is not explicitly required.

Languages:
The job posting does not specify mandatory languages; however, proficiency in English is essential for effective communication within the organization and with external partners. Additional language skills may be considered an asset, particularly if they align with WWF's international operations and partnerships.

Additional Notes:
This is a full-time, regular position with an expected salary range of $45,600 - $57,10

• The role is based in Washington DC and may involve occasional travel for meetings and conferences. WWF is committed to diversity and inclusion in its workforce and encourages candidates from diverse backgrounds to apply. The organization adheres to equal opportunity employment practices and does not discriminate based on race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or veteran status.