Budget Officer

Job Advertisement

Position Title: Budget Officer
Location: New York
Country: United States
Deadline Date:

Job Details

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for personal and professional development. UNICEF prides itself on a culture that supports staff growth and provides an attractive compensation and benefits package.

Job Overview:
The Budget Officer will manage the EMOPS Supplementary Funds, assisting in the preparation, implementation, and monitoring of fund usage. This role involves supporting management in office operations and administrative matters. The officer will perform data collection, monitoring, and technical services to support program activities, including planning, allocation, monitoring, and donor reporting for supplementary funded budgets. The position requires regular preparation of budget reports and maintenance of budget monitoring tables, project proposals, and related documents. The officer will liaise with regional and country offices regarding budget allotments and gather information for donor and financial reports. The role also includes processing allocations, verifying transactions, and maintaining internal budget control systems, ensuring accuracy and financial control.

Duties and Responsibilities:

• Assist in the planning, identification, allocation, monitoring, and management of supplementary funded budgets.
• Prepare budget reports, including project utilization reports against the EMOPS Annual Workplan.
• Maintain overall budget monitoring tables and related documents for supplementary funded projects.
• Liaise with regional and country offices regarding EMOPS charge codes and budget allotments.
• Gather information for donor reports and financial reporting from various sections and units.
• Perform data gathering and analysis of Grants, Fund Reservations, Purchase Requisitions, and other program budgets.
• Generate FLS/VISION reports and prepare tables for supervisor review.
• Maintain the status of unfunded supplementary funds and process allocations.
• Undertake daily budget maintenance and verify payment requests for consultants and vendors. 1
• Review supplementary-funded transactions for accuracy and financial control. 1
• Establish and maintain internal supplementary budget control systems. 1
• Verify and reconcile financial reports generated by DFAM with EMOPS records. 1
• Act as the EMOPS Budget Focal Point for JPOs and liaise with DHR regarding funding and entitlements. 1
• Carry out administrative and operational tasks for project activities, including missions to other offices. 1
• Perform any other duties as assigned by the supervisor to ensure smooth functioning of the Unit and Office.

Required Qualifications:

• Knowledge of UNICEF's programs and financial/administrative rules, regulations, policies, and procedures.
• Proficiency in UNICEF electronic systems and computer applications, including SAP/VISION, EXCEL, Word, and PowerPoint.
• Strong analytical and organizational skills.
• Ability to work collaboratively and communicate effectively with various stakeholders.
• Commitment to UNICEF's core values and competencies.

Educational Background:
Candidates must have a secondary graduation with university-level courses in Accounting/Auditing and business administration or equivalent specialized training. This educational background is essential for understanding the financial and administrative aspects of the role.

Experience:
A minimum of 7 years of relevant work experience in program administration and financial monitoring within an international or multi-national organization is required. At least one year of this experience should be closely related to supporting program activities, demonstrating a solid understanding of financial processes and program management.

Languages:
Excellent command of written and spoken English is essential. A working knowledge of an additional UN language is considered an asset, enhancing communication capabilities within the organization and with international partners.

Additional Notes:
Candidates must be either a US Citizen, US Permanent Resident, or holder of a valid G-4 Visa to apply. The position is full-time and may involve flexible working arrangements. UNICEF is committed to diversity and inclusion, encouraging applications from all backgrounds, including persons with disabilities. The organization offers paid parental leave, breastfeeding breaks, and reasonable accommodations for employees with disabilities. All selected candidates will undergo rigorous reference and background checks, and appointments are subject to medical clearance and vaccination requirements.