Temporary General Service Positions

Job Advertisement

Position Title: Temporary General Service Positions
Location: Rome
Country: Italy
Deadline Date:

Job Details

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is an agency that leads international efforts to defeat hunger and improve nutrition and security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security. Established in 1945, FAO has a mission to help eliminate hunger, food insecurity, and malnutrition, make agriculture more productive and sustainable, reduce rural poverty, and enable inclusive and efficient agricultural and food systems. The organization operates in over 130 countries and has a workforce of approximately 12,000 employees. FAO's work is guided by the 2030 Agenda for Sustainable Development, which aims to transform agri-food systems to be more efficient, inclusive, resilient, and sustainable, ensuring that no one is left behind.

Job Overview:
The Temporary General Service positions at FAO are designed to provide administrative, secretarial, and clerical support to ensure the smooth and efficient operation of work units. These positions are classified as junior roles and are intended for short-term appointments, typically lasting for 2 months with the possibility of extension up to 11 months based on performance and organizational needs. The objective of this recruitment call is to create a roster of applicants for various functional areas, including finance support, human resources support, office support, meetings and travel services, program support, and security services. Candidates will be assessed based on their experience and language qualifications, and the roles will involve a variety of administrative tasks that contribute to the overall functioning of the organization.

Duties and Responsibilities:
The key responsibilities for the Temporary General Service positions include, but are not limited to: sorting, registering, and routing correspondence; typing and formatting routine documentation, tables, and reports; receiving, screening, and directing telephone calls and visitors; responding to routine inquiries and referring them to appropriate contacts; entering, retrieving, structuring, and updating information and data from accessible sources; maintaining office files and reference systems; initiating and tracking administrative transactions in computerized financial, travel, and human resources systems; preparing standard statistical reports and tables; supporting the organization and administration of meetings, workshops, and events; ensuring the availability of office supplies and maintenance of office equipment; preparing draft cost estimates and budget proposals; assisting with security procedures and ensuring safety during emergencies; and conducting entrance checks of people and goods.

Required Qualifications:
Candidates must possess a secondary school education and have a minimum of one year of relevant experience in related positions. Proficiency in English is required, with full proficiency or working knowledge (Level C) being essential. Additionally, candidates should have knowledge of MS Office applications, internet usage, and office technology equipment. Familiarity with corporate electronic databases and systems is considered an asset. Core competencies required for the role include results focus, teamwork, communication, building effective relationships, and knowledge sharing and continuous improvement.

Educational Background:
The educational requirement for the Temporary General Service positions is a secondary school education. This foundational education is essential for performing the administrative and clerical tasks associated with the role, ensuring that candidates have the necessary skills to manage office functions effectively.

Experience:
Candidates are expected to have at least one year of relevant experience in administrative or clerical roles. This experience should ideally be in a similar environment where they have developed skills in office management, communication, and support functions. The experience will be assessed during the application process to ensure that candidates meet the minimum requirements for the position.

Languages:
Full proficiency or working knowledge (Level C) of English is mandatory for this position. Additionally, it is desirable for candidates to have intermediate proficiency (Level B) in one of the other FAO languages, which include Arabic, Chinese, French, Russian, or Spanish. This multilingual capability is beneficial for communication within the diverse international environment of FAO.

Additional Notes:
The positions are offered on a short-term contract basis, initially lasting for 2 months, with the possibility of extension up to 11 months based on satisfactory performance and organizational needs. These Temporary General Service assignments are classified as junior positions and do not carry any expectation of further extension, renewal, or conversion to other appointments. The roles are full-time and are located at FAO Headquarters in Rome, Italy. Candidates may be evaluated through an assessment exercise and a technical or competency-based interview as part of the selection process.