Finance Assistant

Job Advertisement

Position Title: Finance Assistant
Location: Vienna
Country: Austria
Deadline Date: 14 December 2024

Job Details

Job Posting Organization:
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization (CTBTO) is an international organization established to implement the Comprehensive Nuclear-Test-Ban Treaty (CTBT). The organization is headquartered in Vienna, Austria, and is responsible for setting up a global verification system to monitor compliance with the treaty, which prohibits any nuclear weapon test explosions. The CTBTO operates a network of 337 monitoring stations worldwide, along with a communications system, an international data center, and on-site inspections to ensure adherence to the treaty. The organization aims to promote global peace and security" style="border-bottom: 1px dotted #007bff !important;">security by preventing nuclear testing and fostering international cooperation in nuclear disarmament.

Job Overview:
The Finance Assistant position is situated within the Budget and Finance Section of the Division of Administration at the CTBTO. The role primarily involves supporting the Head of Financial Reporting and Payments Services in managing accounts payable transactions, ensuring compliance with financial regulations, and maintaining accurate financial records. The Finance Assistant will be responsible for coordinating with various units regarding travel, payroll, and vendor payments, ensuring that all transactions are accurately reflected in the Enterprise Resource Planning (ERP) system. This position also requires participation in the year-end closure process and collaboration with external auditors, making it essential for the candidate to have a strong understanding of financial policies and practices, particularly in an international context. The Finance Assistant will contribute to the development and review of financial policies and procedures, assist in training activities, and perform other duties as assigned, making this a dynamic and integral role within the organization.

Duties and Responsibilities:
The Finance Assistant will have a comprehensive set of responsibilities, including but not limited to: assisting the Head of Financial Reporting and Payments Services in ensuring timely processing of all accounts payable transactions, including invoices, travel claims, payroll, and staff entitlements; liaising with substantive units to resolve issues related to travel, payroll, goods receipts, and vendor payments; acting as an approving officer for payments processed by the Treasury; ensuring proper recording and follow-up of financial obligations; analyzing and reconciling payable and receivable accounts; preparing and reviewing periodic and ad-hoc finance reports, particularly those related to open items management; participating in the year-end closure process and preparation of financial statements; contributing to the review of policies and procedures; assisting in financial outreach and training activities; and performing any other duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess at least two years of relevant working experience in accounting, finance, or business administration, with a preference for experience in international organizations. A professional accounting certification or enrollment in an internationally recognized accounting program is required. Candidates should demonstrate knowledge and experience in using modern ERP systems, particularly in finance and accounting modules, with SAP being preferred. Strong analytical skills, attention to detail, and the ability to build relationships with clients are essential. A commitment to continuous professional development and technological advancement is also expected.

Educational Background:
A university degree in finance, accounting, business administration, or a related field is required for this position. This educational background provides the foundational knowledge necessary for understanding financial regulations, accounting principles, and business practices relevant to the role.

Experience:
The position requires a minimum of two years of relevant work experience in accounting, finance, or business administration. Candidates should ideally have at least one year of experience working with financial policies and practices in an international organization, demonstrating a solid understanding of IPSAS or IFRS standards.

Languages:
Excellent written and oral communication skills in English are mandatory for this position. Knowledge of other official CTBTO languages, such as Arabic, Chinese, French, Russian, or Spanish, is considered desirable and may enhance a candidate's application.

Additional Notes:
This position is a Fixed Term Appointment at the P-2 grade level, with a reporting date as soon as possible. The CTBTO encourages qualified female applicants and persons with disabilities to apply. A roster of suitable candidates may be established for similar positions at the same level for a period of two years. The organization offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. All applications must be submitted through the CTBTO e-Recruitment system before the stated deadline. Incomplete applications will not be considered, and the CTBTO retains the discretion not to make any appointment to this vacancy.