Administrative & Finance Assistant/Operations Assistant

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Position Title: Administrative & Finance Assistant/Operations Assistant
Location: Addis Ababa
Country: Ethiopia
Deadline Date:

Job Details

Job Posting Organization:
UNICEF Ethiopia is part of the United Nations Children's Fund, which is dedicated to promoting the rights and well-being of every child. Established in 1946, UNICEF operates in over 150 countries and territories, working to improve the lives of children and their families. The organization focuses on various areas including child health, education, protection, and emergency response. The current country programme for Ethiopia spans from 2020 to 2025 and aligns with the United Nations Sustainable Development Cooperation Framework (UNSDCF). UNICEF Ethiopia aims to strengthen national systems for data collection and analysis to promote equity and ensure that the most disadvantaged children receive the support they need.

Job Overview:
The Administrative & Finance Assistant/Operations Assistant position is crucial for supporting the implementation of the Harmonized Approach to Cash Transfers (HACT) activities within the UNICEF Ethiopia field office. This role involves assisting in financial and program risk assurance activities, which are essential for ensuring that funds are used effectively and reach the intended beneficiaries. The assistant will also play a key role in asset management and administrative stores management, ensuring that resources are tracked and utilized efficiently. Additionally, the position includes responsibilities related to travel and transport management, which are vital for the smooth operation of UNICEF's programs in the field. The assistant will prepare routine correspondence and reports, adhering to standard internal procedures, which is important for maintaining transparency and accountability within the organization. Overall, this role is integral to the operational success of UNICEF's mission in Ethiopia, contributing to the organization's efforts to promote children's rights and well-being.

Duties and Responsibilities:
The duties and responsibilities of the Administrative & Finance Assistant/Operations Assistant include:

• Supporting the implementation of HACT activities in the field office by assisting in financial and program risk assurance activities.
• Assisting the Administrative Assistant in managing assets and administrative stores, ensuring proper tracking and utilization of resources.
• Helping in travel and transport management, coordinating logistics for staff and program activities.
• Preparing routine correspondence and reports in accordance with standard internal procedures, ensuring timely communication and documentation.
• Performing any other related tasks as may be required or assigned by the supervisor, demonstrating flexibility and a willingness to support the team in various capacities.

Required Qualifications:
The position requires a strong understanding of administrative and financial processes, as well as the ability to work collaboratively within a team. Candidates should possess good organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Proficiency in using standard office software and tools is essential, as is the ability to communicate clearly and effectively in both written and verbal forms. Familiarity with UNICEF's mission and values, particularly regarding children's rights and equity, is highly desirable.

Educational Background:
Candidates for the Administrative & Finance Assistant/Operations Assistant position should have a minimum of a secondary education. A diploma or degree in finance, business administration, or a related field is preferred, as it provides a solid foundation for understanding the financial and administrative functions of the role. Additional training or certifications in financial management or administration would be advantageous.

Experience:
The ideal candidate should have some level of experience in administrative or financial roles, preferably within an international organization or non-profit sector. Experience with HACT activities or similar financial assurance processes would be particularly beneficial. Candidates should demonstrate a capacity for learning quickly and adapting to new challenges, as well as a commitment to the values and mission of UNICEF.

Languages:
Fluency in English is mandatory for this position, as it is the working language of UNICEF. Knowledge of local languages spoken in Ethiopia would be considered an asset, as it would facilitate communication with local communities and stakeholders.

Additional Notes:
This position is a National UN Youth Volunteer role, which typically involves a contract duration that aligns with the specific project or program needs. The role is full-time and may involve working in various locations within Ethiopia as required by the program. Compensation and benefits will be in accordance with UN guidelines for national volunteer positions, which may include a monthly stipend and other allowances.