Project and Finance Assistant

Job Advertisement

Position Title: Project and Finance Assistant
Location: Kyiv
Country: Ukraine
Deadline Date: 29 November 2024

Job Details

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices worldwide. Established in 1919, the ILO has a mission to ensure that labor standards are upheld and that workers' rights are protected. The organization operates in over 180 countries and has a diverse workforce of approximately 3,300 employees. The ILO is committed to promoting decent work for all, which includes creating jobs, improving working conditions, and enhancing social protection.

Job Overview:
The Project and Finance Assistant position is situated within the ILO Country Office in Kyiv, Ukraine. This role is integral to the implementation of the ILO Transitional Cooperation Strategy for Ukraine for the years 2024-25, specifically focusing on the project titled 'Promoting Compliance with Fundamental Principles and Rights at Work through the Reforms Process in Ukraine.' This project is funded by the Government of Canada and aims to align national legislation with international labor standards, enhance internal capacities for data collection and reporting, and raise awareness among national judges regarding international case law. The Project and Finance Assistant will provide essential administrative and financial support to ensure the successful delivery of project outcomes, working closely with the project team and reporting directly to the ILO Project Manager.

Duties and Responsibilities:
The Project and Finance Assistant will be responsible for a variety of administrative and operational support functions, including but not limited to: ensuring the smooth functioning of project administration and office management; processing entitlements and issuing contracts; advising project staff on administrative rules and procedures; making travel arrangements and preparing travel authorizations; collecting and compiling socioeconomic data; drafting reports and summaries on project activities; maintaining records and control systems for project monitoring and evaluation; assisting in the drafting of meeting minutes and translating documents between English and Ukrainian; providing financial and administrative information; liaising with other agencies; preparing background information for program and budget discussions; organizing special meetings and workshops; providing interpretation services; drafting communication notes; and performing additional duties as requested by the Project Manager.

Required Qualifications:
Candidates must have completed secondary school education, supplemented by technical or university-level courses relevant to the work of the organization. Specialized training in a field pertinent to the ILO's work and previous experience with UN organizations will be advantageous. Candidates should possess a strong understanding of financial and administrative rules and procedures, as well as good administrative skills to provide programming support. Excellent organizational skills and the ability to work under pressure are essential.

Educational Background:
The educational requirement for this position includes the completion of secondary school education, along with additional technical or university-level courses in a relevant field. Specialized training in areas related to the ILO's work is preferred, and prior experience within the UN system would be beneficial.

Experience:
Candidates should have a minimum of six years of progressively responsible experience in finance and/or administrative roles, with at least one year dedicated to program support activities. Experience in similar positions within UN or ILO projects will be given special consideration, highlighting the importance of relevant work history in the selection process.

Languages:
Fluency in both Ukrainian and English is mandatory, with excellent oral and written communication skills in both languages. This proficiency is crucial for the role, as the assistant will be required to translate documents and provide interpretation services during ILO missions.

Additional Notes:
The position is a short-term contract lasting five months, with the possibility of renewal based on various factors such as funding availability and performance. The entry-level salary for this position is set at 23,442 USD annually. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The recruitment process for external candidates is subject to local recruitment criteria, and candidates must have valid residency status and work permits in Ukraine. The ILO does not charge any fees during the recruitment process and emphasizes ethical conduct throughout.