Event Planning Coordinator

Job Advertisement

Position Title: Event Planning Coordinator
Location: Athens, Gainesville, Macon, Columbus
Country: United States
Deadline Date: No specific deadline indicated, apply timely to not miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization in the field of cardiovascular health, dedicated to building healthier lives free of cardiovascular diseases and stroke. Established over a century ago, the AHA has grown to become a trusted leader in health advocacy, research, and education. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in numerous countries and employs thousands of individuals who are passionate about making a difference in the health of communities. The organization emphasizes diversity, equity, and inclusion in its workforce and aims to create a culture where everyone feels valued and heard. The AHA also invests in its employees through various professional development programs and resources, ensuring that they have the tools needed to succeed in their roles.

Job Overview:
The Event Planning Coordinator plays a crucial role in supporting the American Heart Association's fundraising efforts by coordinating various events that engage donors and the community. This hybrid/home-based position requires the candidate to be located within a reasonable distance of the designated markets, which include Athens, Gainesville, Macon, and Columbus, Georgia. The coordinator will report directly to the director" style="border-bottom: 1px dotted #007bff !important;">Executive Director and will be responsible for a wide range of administrative and logistical tasks related to event planning. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple projects simultaneously while maintaining effective communication with team members and stakeholders. The role involves not only planning and executing events but also ensuring that all activities align with the Association's mission and values, ultimately contributing to the organization's goal of promoting cardiovascular health and wellness.

Duties and Responsibilities:
The Event Planning Coordinator will be responsible for a variety of tasks that include but are not limited to: providing administrative support services such as creating and updating spreadsheets, maintaining communication with directors and volunteers, preparing presentations and documentation, and managing schedules and meetings. In terms of event logistics, the coordinator will facilitate the planning of events like donor receptions and Heart Walks by coordinating with vendors, ensuring compliance with Association policies, recruiting and training volunteers, and monitoring event budgets. The coordinator will also attend events to oversee setup, execution, and teardown, acting as the primary point of contact for all involved parties. Additionally, the coordinator will prepare and distribute reports as needed and perform other duties to support the development team.

Required Qualifications:
Candidates should possess a High School Diploma or GED, along with a minimum of three years of relevant work experience, preferably in an administrative support role. A strong attention to detail, excellent organizational skills, and effective communication abilities are essential. The ability to prioritize tasks, work independently, and manage multiple projects simultaneously is crucial for success in this position. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Publisher, and Outlook, is required. The candidate should also be willing to work outside of standard hours, which may include evenings and weekends, and must be able to travel periodically within the assigned geographical territory. Physical requirements include the ability to lift and move large objects and a willingness to drive a rental box truck when necessary.

Educational Background:
A High School Diploma or GED is required for this position. While a higher level of education is not explicitly stated, candidates with additional qualifications or certifications in event planning, project management, or related fields may be preferred.

Experience:
The position requires at least three years of relevant work experience, with a minimum of one year in an administrative support capacity. Experience in event planning or management is highly desirable, as it will provide the candidate with the necessary skills to effectively coordinate and execute various events for the American Heart Association.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered a plus, particularly in diverse communities.

Additional Notes:
This is a full-time position with a hybrid work model, allowing for both remote work and in-person attendance at events. The American Heart Association offers a competitive compensation package, including medical, dental, vision, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to a minimum of 16 days of paid time off per year, increasing with seniority, and 12 paid holidays. The organization supports professional development through tuition assistance and access to its online university, HeartU, which provides a wealth of resources for career advancement. The AHA is committed to diversity and inclusion, ensuring that all employees feel valued and supported in their roles.