Team Assistant

Job Posting Organization:
The World Bank, a member of the World Bank Group (WBG), is a global organization dedicated to addressing the world's most pressing development challenges. Established to foster economic development and reduce poverty, the World Bank operates in 145 countries with over 182 offices worldwide. The organization focuses on investing in people, strengthening markets, and delivering scalable, data-driven solutions to improve lives. The World Bank's mission is to end extreme poverty and promote shared prosperity, and it employs a diverse workforce that collaborates across cultures and disciplines to achieve these goals.

Job Overview:
The Team Assistant position at the World Bank involves providing comprehensive administrative support to the unit's work program. This role is crucial for ensuring the smooth operation of the team, which is engaged in addressing significant development challenges in Ethiopia and beyond. The Team Assistant will be responsible for managing tasks related to procurement, databases, IT coordination, and editorial support. The position requires a proactive approach to assist Task Team Leaders (TTLs) and team members with project-related deliverables, ensuring that all administrative processes are executed efficiently and in compliance with institutional standards. The role also includes drafting and formatting correspondence, maintaining accurate project data, and monitoring team activities to ensure deadlines and deliverables are met. The Team Assistant will play a vital role in facilitating communication within the team and with external stakeholders, thereby contributing to the overall effectiveness of the World Bank's initiatives in the region.

Duties and Responsibilities:
The Team Assistant will be responsible for a variety of administrative tasks, including but not limited to: providing administrative support to the unit’s work program, managing task-related activities, procurement processes, and databases; drafting and formatting correspondence and documents according to institutional standards; conducting routine analytical tasks and compiling information for project-related deliverables; maintaining accurate project data, status reports, and contact lists; monitoring team activities and deadlines, following up on outstanding actions; applying relevant procedures to resolve routine administrative issues; attending meetings, drafting minutes, and ensuring timely clearance and distribution of documents; supporting event preparation and logistics for meetings, conferences, and workshops; responding to internal and external inquiries; promoting efficient work practices; and providing backup support to team members as needed.

Required Qualifications:
Candidates must possess a high school diploma along with at least 2 years of relevant experience or an equivalent combination of education and experience. Proficiency in standard and advanced office applications, databases, and collaboration tools is essential. Candidates should have strong written and verbal communication skills in English, with the ability to draft routine correspondence and edit materials accurately. A sound knowledge of office administration, document management, and electronic and physical records systems is required. Strong organizational and time-management skills are necessary, along with the ability to prioritize competing demands and deliver high-quality work under pressure. Candidates should demonstrate initiative, sound judgment, attention to detail, and the ability to follow through on team priorities. Strong interpersonal skills and a collaborative, service-oriented approach are also essential, as is adaptability and a willingness to learn.

Educational Background:
The educational background required for this position includes a high school diploma. Additional qualifications or certifications in office administration or related fields may be beneficial but are not mandatory. The emphasis is on relevant experience and proficiency in office applications and administrative processes.

Experience:
The position requires a minimum of 2 years of experience in an administrative role or a related field. Candidates should have experience in providing support to teams, managing office tasks, and utilizing office technology effectively. Experience in an international or multicultural environment is preferred, as the World Bank operates in diverse settings and requires sensitivity to various cultural contexts.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within the World Bank. While not required, knowledge of additional languages may be considered an asset, particularly if they are relevant to the regions in which the World Bank operates.

Additional Notes:
This position is classified as Open-Ended Staff (OPEN-OP) and is part of local recruitment efforts. The role is full-time and offers a comprehensive benefits package, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The World Bank is committed to diversity and inclusion and encourages applications from individuals of all backgrounds, ensuring equal opportunity in the recruitment process.