Programme Management Assistant

Job Posting Organization:
The Office of the High Commissioner for Human Rights (OHCHR) is a part of the United Nations system, established to promote and protect human rights globally. The OHCHR works to ensure that the rights of individuals are upheld and that governments are held accountable for their actions. The organization operates in various countries around the world, focusing on a wide range of human rights issues, including civil, political, economic, social, and cultural rights. The OHCHR is committed to fostering a culture of respect for human rights and aims to empower individuals and communities to claim their rights. The organization employs a diverse workforce and collaborates with various stakeholders, including governments, civil society, and international organizations, to achieve its mission. The OHCHR is headquartered in Geneva, Switzerland, and has a significant presence in multiple countries, working with local partners to address human rights challenges.

Job Overview:
The Programme Management Assistant position within the Sustainable Development Section (SDS) of the OHCHR is a critical role that supports the planning and implementation of complex departmental programs and projects. The incumbent will be responsible for assisting in various administrative and operational tasks that are essential for the successful execution of programmatic initiatives. This includes conducting research, compiling and analyzing data, and preparing reports that summarize findings and recommendations. The role requires a proactive approach to monitoring project proposals and ensuring that all necessary documentation is completed and submitted for approval. The Programme Management Assistant will also play a key role in budget management, helping to prepare and analyze budget proposals, and ensuring that financial resources are allocated appropriately. The position demands strong organizational skills, attention to detail, and the ability to work collaboratively with various stakeholders to achieve program objectives. The incumbent will be expected to maintain accurate records, facilitate communication among team members, and provide logistical support for meetings and events related to program implementation.

Duties and Responsibilities:
The Programme Management Assistant will have a wide range of responsibilities, including but not limited to: providing assistance in the planning and implementation of departmental programs and projects; conducting research and analysis on specific topics related to program initiatives; coordinating the preparation and submission of program/project proposals and budget estimates; monitoring and evaluating program/project performance; maintaining and updating electronic and paper files and databases; drafting correspondence and communications related to program administration; providing logistical and administrative support for meetings and workshops; assisting in human resources management matters; and offering guidance and training to new or junior staff members. The incumbent will also be responsible for ensuring compliance with organizational policies and procedures, liaising with various organizational units to facilitate administrative actions, and preparing reports and statistical tables to support program evaluation and decision-making.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher is preferred and may reduce the required years of experience. The position requires a minimum of seven years of experience in program or project administration, technical cooperation, or a related area. Candidates with a first-level university degree may qualify with five years of relevant experience. Additionally, candidates must have at least three years of experience in budget management and monitoring, as well as three years of experience working with field offices. Experience in an international organization, such as the United Nations, is desirable, as is experience in human resources activities, including recruitment and contract management. Familiarity with Enterprise Resource Planning (ERP) systems, such as Umoja and Inspira, is also advantageous.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. However, candidates with a first-level university degree or higher are preferred, as this may reduce the required years of relevant experience. The educational qualifications should ideally be complemented by training or coursework in areas related to program management, administration, or human resources.

Experience:
The position requires a minimum of seven years of relevant experience in program or project administration, technical cooperation, or a related field. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to five years. Additionally, candidates must have at least three years of experience in budget management and monitoring, as well as three years of experience working with field offices. Experience in an international organization, such as the United Nations, is desirable, along with experience in human resources activities, including recruitment and contract management. Familiarity with ERP systems, such as Umoja and Inspira, is also beneficial, as is experience in organizing intergovernmental meetings.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in both languages is required. Candidates must demonstrate a minimum level of proficiency in reading, writing, listening, and speaking in both English and French, as outlined by the UN Language Framework. This includes a minimum of Level III proficiency in both languages, indicating a high level of fluency and the ability to communicate effectively in a professional context.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station will be responsible for any relocation expenses. Staff members subject to local recruitment are not eligible for allowances or benefits that are exclusive to international recruitment. The United Nations is committed to creating a diverse and inclusive work environment and encourages applications from individuals of all backgrounds. The organization does not charge a fee at any stage of the recruitment process, and candidates are advised to provide complete and accurate information in their applications. The evaluation of candidates will be based on the information submitted, and reference checks will be conducted for candidates under serious consideration for selection.