Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is a pioneering international financial institution established in 199

• The EBRD's mission is to promote the transition to open market-oriented economies and to foster private and entrepreneurial initiative in countries from Central Europe to Central Asia and the Southern and Eastern Mediterranean. The organization operates in over 30 countries and employs thousands of professionals dedicated to supporting economic development and reform. The EBRD is known for its commitment to sustainability, inclusiveness, and innovation, and it plays a crucial role in shaping the future of the regions it invests in.

Job Overview:
The Assistant position at EBRD is a vital role that provides comprehensive administrative support to allocated professionals within the Banking Division. This position requires a proactive and independent approach, as the Assistant will be responsible for managing various tasks that ensure the smooth operation of the managers' business activities. Key responsibilities include travel planning, diary management, meeting coordination, and document preparation. The Assistant will interact with a wide range of stakeholders, including Managing Directors and external clients, making effective communication and organizational skills essential. The role also involves handling ad-hoc tasks and maintaining a high standard of professionalism in all interactions.

Duties and Responsibilities:
The Assistant will manage and coordinate travel arrangements, including hotel bookings, itineraries, and visa applications, ensuring that all travel runs smoothly. They will process consultancy contracts and legal documentation, liaising with consultants and outside lawyers as directed. The role includes carrying out secretarial and administrative duties for the Director/Manager, managing diaries, arranging meetings, and ensuring seamless execution of all engagements. The Assistant will draft and proofread correspondence, prepare materials for meetings, and take minutes to capture key points effectively. They will maintain comprehensive filing systems, both in hard copy and electronically, and may coordinate departmental events and conferences. The Assistant will also provide secretarial cover during absences and maintain shared calendars and contact databases.

Required Qualifications:
Candidates must possess strong secretarial and administrative experience, with good organizational skills and a proactive attitude. Excellent communication skills, both written and oral, are essential, along with attention to detail and the ability to work under pressure. The ideal candidate should be able to build effective working relationships in a multicultural environment and demonstrate reliability and flexibility. A strong team player, the Assistant should be capable of managing multiple assignments and maintaining professionalism in all interactions. Technical skills include proficiency in Microsoft Office applications and a typing speed of at least 55 words per minute.

Educational Background:
A high school education is required for this position, and while a recognized secretarial qualification is beneficial, it is not mandatory. The emphasis is on practical experience and the ability to perform the required tasks effectively.

Experience:
The position requires essential secretarial and administrative experience, with a focus on organizational skills and the ability to work independently. Candidates should have a proven track record of managing multiple tasks and projects without direct supervision, demonstrating initiative and a proactive approach to their work.

Languages:
Fluency in English is mandatory, with excellent written and oral communication skills. Knowledge of an additional language, such as Russian, German, French, or Arabic, is considered advantageous and would enhance the candidate's profile.

Additional Notes:
This is a full-time position with a short-term contract lasting 12 months. The role is based in London, United Kingdom, and the EBRD encourages applications from qualified candidates regardless of their background. The organization values diversity and inclusiveness, ensuring equal opportunities for all applicants. The EBRD offers a hybrid workplace that emphasizes flexibility and employee well-being, along with a comprehensive suite of competitive benefits.