Senior Supply Chain Associate

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move, driving solutions to displacement, and facilitating pathways for regular migration. The organization is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. IOM operates in numerous countries around the world, providing services and advice to governments and migrants, and aims to better harness the full potential of migration while strengthening its support to people on the move.

Job Overview:
The Senior Supply Chain Associate will play a crucial role in the procurement and logistics-operations" style="border-bottom: 1px dotted #007bff !important;">logistics operations of IOM in Tirana, Albania. This position requires a proactive individual who can effectively coordinate procurement activities, assist in complex purchasing processes, and support the development of procurement plans. The role involves working closely with various stakeholders, including the Head of Office and the National Resource Management Officer, to ensure that procurement activities align with IOM's operational needs and standards. The Senior Supply Chain Associate will also be responsible for providing technical guidance to staff, participating in negotiations, and contributing to the development of tools for tracking contracts and agreements. This position is vital for ensuring that IOM can effectively manage its supply chain operations and support its mission in the region.

Duties and Responsibilities:

• Coordinate procurement activities, including the revision and consolidation of purchase request forms, organization and evaluation of bidding processes, and follow-up on purchase orders until successful delivery and payment to suppliers.
• Assist supervisors in complex, higher-value purchases.
• Support the development of procurement plans to optimize purchasing power and facilitate project implementation.
• Participate in negotiations of purchase terms and conditions and help resolve delivery issues.
• Provide technical guidance to requisitioners on procurement instructions and procedures.
• Identify and evaluate local and international suppliers and service providers based on quality, price, reliability, and organizational interests.
• Develop tools for tracking contracts and procurement plans.
• Maintain documentation files and prepare timely reports and statistics.
• Provide support in planning and monitoring supply chain activities related to property management, warehousing, and transportation. 1
• Coordinate supply chain operations with UN Agencies, partners, and government authorities. 1
• Engage in UN inter-agency meetings related to supply chain management. 1
• Plan and coordinate fleet activities, monitor fuel consumption, and maintain vehicles. 1
• Ensure service and maintenance of office facilities and equipment. 1
• Assist in responding to audit queries and follow up on recommendations. 1
• Perform other duties as assigned.

Required Qualifications:
Candidates must possess a university degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field from an accredited institution, along with four years of relevant professional experience. Alternatively, a high school diploma with six years of relevant experience is acceptable. Certification in Procurement, Logistics, or Supply Chain Management is advantageous. Candidates should have experience in procurement and logistics, working with service providers and vendors, and familiarity with asset management processes. Experience with IOM/UN Procurement and Logistics Rules and Procedures is a plus, as is experience in a multicultural international organization setting. Training and coordination experience is also beneficial.

Educational Background:
The educational background required for this position includes a university degree in a relevant field such as Business Administration, Accounting, Logistics, or Supply Chain Management from an accredited academic institution. Candidates with a high school diploma may also apply if they have significant relevant professional experience. Accreditation from universities listed in the UNESCO World Higher Education Database is necessary for the degree to be considered valid.

Experience:
The position requires candidates to have a minimum of four years of relevant professional experience if they hold a university degree, or six years if they have a high school diploma. Experience in procurement and logistics, particularly in working with service providers and vendors, is essential. Familiarity with asset management processes and experience with IOM/UN procurement and logistics rules are advantageous. Additionally, candidates should have experience in training and coordinating teams, which is critical for the role.

Languages:
Fluency in English and Albanian is required for this position, both oral and written. All IOM staff members are required to be fluent in one of the IOM's official languages, which include English, French, and Spanish. Proficiency in additional languages may be considered an asset but is not mandatory.

Additional Notes:
The position is subject to funding confirmation, and any offer made to the candidate is contingent upon this. The selection process may be used to fill similar positions in various duty stations, and recommended candidates will remain eligible for appointment in similar positions for a period of 24 months. Appointment is also subject to certification of medical fitness, accreditation, residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM maintains a zero-tolerance policy on conduct incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, and discrimination. IOM does not charge a fee at any stage of the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.