Project Associate

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move. The organization drives solutions to displacement and facilitates pathways for regular migration while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. The organization operates globally, with a presence in numerous countries, and aims to harness the full potential of migration to strengthen its support to people on the move.

Job Overview:
The Project Associate position is integral to the implementation and monitoring of project activities under the supervision of the Head of Office and the National Project Coordination Officer. The role requires a proactive approach to assist in various project-related tasks, including data management, budget monitoring, and administrative coordination. The Project Associate will be responsible for compiling and analyzing project data, drafting reports, and maintaining communication with various stakeholders, including governmental authorities and non-governmental organizations. This position is designed for individuals who are organized, detail-oriented, and capable of managing multiple tasks effectively while working in a multicultural environment. The Project Associate will also play a key role in supporting the implementation of project activities and ensuring compliance with organizational standards.

Duties and Responsibilities:
The duties and responsibilities of the Project Associate include:

• Assisting in the implementation and monitoring of project activities.
• Retrieving, compiling, summarizing, analyzing, and presenting information/data on specific project topics.
• Monitoring the project budget by verifying the availability of funds, obtaining necessary approvals, and updating budget-related information.
• Acting as the focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, and process administrative actions.
• Drafting status reports, identifying shortfalls, escalating issues to the supervisor, and suggesting remedial actions to address delivery gaps.
• Drafting correspondence on project issues and preparing and updating reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
• Responding to complex information requests and inquiries, setting up and maintaining files/records, and organizing meetings, workshops, and training sessions.
• Participating in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.
• Assisting in monitoring the work of Implementing Partners and reporting non-compliances to the supervisor. 1
• Providing guidance and training to new or junior staff. 1
• Performing other relevant duties as may be assigned.

Required Qualifications:
The required qualifications for the Project Associate position include a Bachelor’s degree in Law, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, or a related field from an accredited academic institution, along with three years of relevant professional experience. Alternatively, candidates with a High School diploma and five years of relevant professional experience will also be considered. Accredited universities are those listed in the UNESCO World Higher Education Database. Candidates should have experience in liaising with governmental authorities, national/international institutions, UN agencies, and non-governmental organizations, as well as experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups. Prior work experience with international humanitarian organizations or in a multi-cultural setting is an advantage.

Educational Background:
Candidates must possess a Bachelor’s degree in a relevant field such as Law, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, or a related discipline from an accredited institution. Alternatively, a High School diploma combined with significant relevant professional experience is acceptable. The educational qualifications must be from accredited universities recognized by the UNESCO World Higher Education Database.

Experience:
The position requires candidates to have at least three years of relevant professional experience if they hold a Bachelor’s degree, or five years if they have a High School diploma. Experience should include liaising with governmental authorities and working with national/international institutions, UN agencies, and non-governmental organizations. Familiarity with issues related to migrants, refugees, and other vulnerable groups is essential, and prior work experience in international humanitarian organizations is considered an advantage.

Languages:
Fluency in English and Albanian is required for this position, both oral and written. All IOM staff members are required to be fluent in one of the IOM's official languages, which include English, French, and Spanish. Proficiency in additional languages may be beneficial but is not mandatory.

Additional Notes:
The position is subject to funding confirmation, and any offer made to the candidate is contingent upon this. The selection process may be used to staff similar positions in various duty stations, and recommended candidates will remain eligible for appointment in a similar position for a period of 24 months. Appointment will also be subject to certification that the candidate is medically fit for appointment, as well as meeting any residency or visa requirements and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM maintains a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, and discrimination. IOM does not charge a fee at any stage of its recruitment process and only accepts duly completed applications submitted through the IOM e-Recruitment system.