Finance and Administrative Officer

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors, including health, education, and economic development, and is committed to fostering sustainable change through partnerships and innovative approaches.

Job Overview:
The Finance and Administrative Officer position is crucial for providing comprehensive financial and administrative support for the EpiC Project, which addresses HIV and Global Health security" style="border-bottom: 1px dotted #007bff !important;">Security (GHS) initiatives in Thailand. This role involves assisting the Finance & Admin Team in various operational activities, ensuring that project operations run smoothly. The incumbent will be responsible for maintaining accounting systems, processing financial transactions, and supporting project team members in delivering high-quality outputs. The position requires a proactive approach to problem-solving and a commitment to compliance with organizational policies and donor regulations.

Duties and Responsibilities:

• Financial Function: Provide administrative and financial support, troubleshoot issues, update activity work plans, coordinate travel arrangements, process advance clearances, and monitor program activities. Support project team members in delivering high-quality outputs to vendors. Coordinate technical visits, travel authorizations, and contract agreements. Ensure accurate recording of financial transactions in the accounting system (GFAS) and timely reporting to stakeholders. Maintain the accounting system to support program monitoring and evaluation.
• Budget Monitoring and Compliance: Monitor project budgets in collaboration with program and finance teams, ensuring expenditures align with approved budgets. Review invoices and payment requests for accuracy and compliance with FHI 360 policies and donor regulations. Conduct expenditure tracking and analysis" style="border-bottom: 1px dotted #007bff !important;">financial analysis.
• Payment Processing and Internal Controls: Prepare and process payments, ensuring compliance with local regulations regarding withholding taxes. Conduct pre-audits of financial documents to verify accuracy. Maintain strong internal controls to safeguard project funds.
• Financial Systems and Data Management: Maintain organized financial filing systems and ensure the integrity of financial data across systems.
• Administrative Support: Provide administrative support to program teams, including document preparation, scheduling meetings, and logistical coordination. Maintain records of administrative documents.
• Travel and Logistics Coordination: Arrange travel logistics for staff and consultants, coordinate logistics for meetings and events, and maintain travel records.
• Coordination and Communication: Liaise with internal teams and external stakeholders to ensure smooth operations.
• Other Duties: Perform additional duties as assigned to support program implementation and organizational objectives, including handling confidential information and improving workflow.

Required Qualifications:
Candidates must possess a Bachelor’s degree in accounting, finance, business administration, or a related field. A minimum of 3-5 years of progressively responsible experience in accounting or financial management is required. Experience in donor-funded projects, international organizations, or NGOs is highly desirable. Proven experience in general ledger management, financial reporting, and reconciliations is essential. Candidates should have strong knowledge of accounting standards and principles, high proficiency in Microsoft Excel, and an understanding of local tax laws and payroll processes.

Educational Background:
A Bachelor’s degree in accounting, finance, business administration, or a related field is required for this position. This educational background provides the foundational knowledge necessary for understanding financial principles and practices relevant to the role.

Experience:
The position requires a minimum of 3-5 years of progressively responsible experience in accounting or financial management. Candidates should have experience working in donor-funded projects or international organizations, which is highly desirable. Proven experience in financial reporting, general ledger management, and supporting financial audits is essential for success in this role.

Languages:
Fluency in English is mandatory, as it is the primary language of communication within the organization and with external stakeholders. Knowledge of Thai or other local languages is considered an asset, as it may facilitate better communication with local partners and stakeholders.

Additional Notes:
This position is full-time and based in Bangkok, Thailand. The expected hiring salary range for this role is THB 600,000 - 750,000 for annual basic salary. FHI 360 offers a competitive benefits package and is committed to fostering a diverse and inclusive workforce. The organization is an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, or disability. All offers of employment will be subject to appropriate screening checks.