Project Assistant

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all, providing services and advice to governments and migrants. The organization is committed to ensuring a workplace where all employees can thrive professionally while harnessing the full potential of migration. IOM operates in numerous countries around the world, focusing on various aspects of migration management and support.

Job Overview:
The Project Assistant position at IOM Greece is integral to the implementation of a medical project aimed at providing essential medical, nursing, and psychosocial-support" style="border-bottom: 1px dotted #007bff !important;">psychosocial support services to asylum seekers and beneficiaries of temporary protection. The successful candidate will work under the overall supervision of the Chief of Mission and the direct supervision of the National Project Officer. The role involves assisting in the implementation, monitoring, and reporting of project activities, ensuring that all operations align with IOM's standards and regulations. The Project Assistant will be responsible for collecting project data, performing demographic and health data analysis, and preparing regular reports to inform decision-making processes. Additionally, the role requires the development and review of health-specific data collection tools, ensuring data integrity and security" style="border-bottom: 1px dotted #007bff !important;">security, and utilizing various software applications to support the creation of public reports and information products. The Project Assistant will also coordinate with other IOM units, assist with financial administration, and provide logistical support for meetings and events related to the project.

Duties and Responsibilities:
The duties and responsibilities of the Project Assistant include:

• Assisting in the implementation and monitoring of project activities, ensuring compliance with IOM rules and regulations.
• Collecting project data, reports, timesheets, and registry lists from field staff in a timely manner.
• Performing analysis of demographic and health data and preparing regular reports.
• Contributing to the development and review of health-specific data collection tools.
• Implementing data validation, backup, and security procedures to ensure data integrity.
• Utilizing software such as ArcGIS, InDesign, Excel, and Power BI to support the development of public reports and information products.
• Coordinating with relevant IOM units, particularly ICT, to ensure data compliance.
• Assisting with financial and invoicing administration procedures.
• Organizing meetings with stakeholders and partners, keeping meeting minutes, and following up on action points. 1
• Providing logistical support for monitoring visits, trainings, and other project-related events. 1
• Producing reports and briefs for donors and partners in coordination with the Program Manager and Programme Support Unit. 1
• Performing other duties as assigned by the supervisor.

Required Qualifications:
The required qualifications for the Project Assistant position include:

• A university degree in Business, Economics, Public Administration, Social Sciences, or a related field from an accredited institution, with a minimum of three years of relevant work experience; or a High School Diploma with at least five years of relevant work experience.
• A Master's degree in the aforementioned fields is considered an advantage.
• Experience in data analysis tools is a strong advantage.
• Experience in liaising with governmental and diplomatic authorities and international institutions.
• Experience working in a multicultural environment is preferred.

Educational Background:
Candidates must possess a university degree in Business, Economics, Public Administration, Social Sciences, or a related field from an accredited academic institution. Accredited universities are those listed in the UNESCO World Higher Education Database. A Master's degree in the relevant fields is advantageous, while candidates with a High School Diploma must have at least five years of relevant work experience.

Experience:
The position requires a minimum of three years of relevant work experience for candidates with a university degree, or at least five years for those with a High School Diploma. Experience in data analysis tools and working in a multicultural environment is highly valued. Additionally, candidates should have experience in liaising with governmental and diplomatic authorities as well as international institutions.

Languages:
Fluency in English and Greek, both written and oral, is mandatory for this position. IOM's official languages include English, French, and Spanish, and proficiency in these languages may be evaluated during the selection process, which could include written and/or oral assessments.

Additional Notes:
This position is subject to local recruitment, and only candidates holding a valid residence and work permit for Greece will be considered. The appointment will be contingent upon certification of medical fitness, verification of residency, and necessary government authorizations. IOM has a zero-tolerance policy regarding conduct incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, harassment, and discrimination. The organization does not charge any fees during the recruitment process and only accepts applications submitted through the IOM online recruitment system.