Senior Programme Management Assistant

Job Posting Organization:
The United Nations Human Settlements Programme (UN-Habitat) is a specialized agency of the United Nations established to promote socially and environmentally sustainable towns and cities. It serves as the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat collaborates with various partners to build inclusive, safe, resilient, and sustainable cities and communities, aiming to reduce inequality, discrimination, and poverty through positive urbanization. The organization operates globally, providing strategic guidance and coordinating administrative, operational, and program support services through its Corporate Management Division (CMD).

Job Overview:
The Senior Programme Management Assistant plays a critical role in providing comprehensive program and administrative support across all phases of the program/project cycle, particularly for large and complex HR and program initiatives. This position requires a high level of independence, as the assistant will be expected to perform a wide range of tasks with minimal supervision. Responsibilities include researching and analyzing data on various program and HR-related issues, tracking legislative decisions that impact program content, and ensuring compliance with guidelines and objectives. The role also involves drafting reports, preparing monitoring tools, and coordinating with funding agencies to arrange financing modalities. The assistant will serve as a focal point for HR program activities, liaising with different organizational units to resolve implementation issues and ensuring the smooth operation of HR-related processes.

Duties and Responsibilities:
The Senior Programme Management Assistant will independently provide a full range of program and administrative support, including project management assistance across all phases of the program/project cycle. Key responsibilities include researching, compiling, and analyzing information on program and HR-related issues, tracking resolutions and legislative decisions, reviewing HR submissions for compliance, working with funding agencies to arrange financing, drafting HR reports and workforce analytics, monitoring recruitment processes, preparing newsletters, and serving as a focal point for HR program activities. The assistant will also establish internal databases, supervise office support staff, assist with data collection and analysis, and perform other related duties as assigned.

Required Qualifications:
Candidates must possess a minimum of ten years of progressively responsible experience in program/project administration, administrative support, or human resources administration. Out of these ten years, at least four years should be in supporting the recruitment and administration of non-staff personnel. Experience with an Enterprise Resource Planning (ERP) system, such as Umoja or SAP, particularly for HR or administrative processes, is required. Additionally, candidates should have experience in preparing and monitoring recruitment documentation for non-staff personnel in the UN or a comparable organization, as well as coordinating HR-related actions across multiple organizational units.

Educational Background:
Completion of a high school diploma or equivalent is required. Supplementary training in a field relevant to the post is desirable, although specific job-related qualifications are not available.

Experience:
Candidates should have at least ten years of progressively responsible experience in program/project administration, with a focus on human resources administration. This includes at least three years of experience working with an ERP system and three years in supporting recruitment documentation for non-staff personnel in the UN or similar organizations. Experience in inter-agency coordination on HR-related matters and in monitoring HR and program-related activities is also desirable.

Languages:
English is required for this position, with a minimum proficiency level of UN Level II in reading, writing, listening, and speaking. French is also a working language of the United Nations, but proficiency in French is not mandatory for this role.

Additional Notes:
This is a Fixed Term Appointment Limited position, initially for one year, with the possibility of extension based on funding availability. The position is subject to local recruitment, meaning candidates must be recruited within the country or commuting distance of the office. External candidates will only be considered if no suitable internal candidates are identified. The United Nations is committed to achieving gender balance and encourages female candidates to apply. All applicants must provide complete and accurate information in their applications, and the United Nations does not charge any fees during the recruitment process.