Executive Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• Its mission is to support inclusive, resilient, and sustainable growth across Asia and the Pacific. ADB is headquartered in Manila, Philippines, and is owned by 69 members, with 50 of them being from the Asia-Pacific region. The organization focuses on alleviating poverty and promoting sustainable development through innovative financial tools and strategic partnerships. ADB employs a diverse workforce and is committed to creating an inclusive environment where everyone is treated with respect and given equal opportunities.

Job Overview:
The Executive Assistant position is a critical role within the Office of the Director General in the Corporate Services Department at ADB. The successful candidate will provide high-level administrative and confidential support to the Director General, ensuring smooth coordination of inter-departmental activities. The role requires managing the Director General's schedule, handling correspondences, and maintaining organized filing systems. The Executive Assistant will also be responsible for drafting communications, managing travel arrangements, and providing guidance to other administrative staff. This position is essential for facilitating effective communication and operational efficiency within the department, contributing to ADB's mission of fostering prosperity in Asia.

Duties and Responsibilities:
The Executive Assistant will be tasked with a variety of duties including: coordinating document flow and administrative practices with front office staff across divisions; ensuring the accuracy and completeness of correspondences and documents; managing incoming and outgoing communications; drafting routine correspondence on behalf of the Director General; organizing the Director General's schedule, including meetings and travel arrangements; screening calls and responding to queries; handling confidential matters; monitoring urgent documents; communicating instructions to staff and ensuring completion of actions; maintaining organized filing systems; preparing reports for the Director General; and providing guidance to other administrative assistants on departmental practices. Additional duties may be assigned as necessary.

Required Qualifications:
Candidates must possess a Bachelor's degree in finance, business administration, public administration, or a related field. A minimum of 5 years of experience as an executive assistant to senior management or in a similar administrative support role is required. Proficiency in relevant computer applications, including databases like Oracle, Outlook, and SharePoint, as well as familiarity with travel platforms such as Concur and video conferencing tools like MS Teams and Zoom, is essential. Candidates should demonstrate the ability to manage confidential matters, possess strong coordination skills, and be able to work effectively with individuals from diverse cultural backgrounds. Excellent written and verbal communication skills in English are mandatory.

Educational Background:
The position requires a Bachelor's degree in a relevant field such as finance, business administration, or public administration. This educational background is crucial for understanding the complexities of the role and the organizational environment in which ADB operates.

Experience:
The ideal candidate should have at least 5 years of relevant work experience, particularly in roles that involve providing administrative support to senior management. This experience should demonstrate the ability to handle high-level administrative tasks, manage confidential information, and coordinate activities across various departments.

Languages:
Proficiency in English is mandatory, with excellent written and verbal communication skills being essential for the role. While English is the primary language required, knowledge of additional languages may be considered an asset, particularly in a multicultural environment like ADB.

Additional Notes:
This position is a fixed-term appointment with the possibility of renewal, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. The appointment may be renewed based on the organizational needs and the performance of the staff member. ADB offers competitive compensation and a comprehensive benefits package, including paid leave, medical and health benefits, life insurance, staff development opportunities, and a retirement plan. The organization encourages applications from all qualified candidates, particularly women, and is committed to fostering an inclusive work environment.