Assistant FAO Representative (Administration)

Job Posting Organization:
The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations established to lead international efforts to defeat hunger. Founded in 1945, FAO's mission is to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members, including 194 countries and the European Union, FAO operates in over 130 countries worldwide. The organization focuses on providing policy advice, technical assistance, and support to countries in areas related to food and agriculture, while ensuring accountability and effective operations at the country level. FAO Country Offices advocate for policies, provide technical assistance, and mobilize resources to support agrifood systems transformation, ensuring compliance with international standards.

Job Overview:
The Assistant FAO Representative (Administration) plays a crucial role in the FAO Representation in Sudan, specifically in Khartoum. This position is responsible for overseeing the administrative functions of the office, ensuring that all program and project activities are supported effectively and efficiently. The role involves planning, organizing, and coordinating the office's administrative services, which includes managing the administrative team, implementing procedures in compliance with existing policies, and monitoring the implementation of collaborative programs. The Assistant FAO Representative will also be responsible for financial management, including preparing reports, budgetary estimates, and ensuring compliance with financial regulations. This position requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders to achieve the organization's goals.

Duties and Responsibilities:
The duties and responsibilities of the Assistant FAO Representative (Administration) include:

• Planning, organizing, and coordinating the office's administrative services to ensure smooth operations.
• Providing administrative support in the implementation of FAO collaborative programs and monitoring their progress.
• Developing and implementing procedures, norms, and systems for administration-related processes in compliance with existing policies.
• Managing and supervising the administrative team to ensure effective performance.
• Reviewing and analyzing data from various sources, including FAO's corporate systems and databases.
• Preparing financial reports and budgetary estimates for projects, and organizing the application and control of approved budgetary allocations.
• Processing payments in accordance with established rules and liaising with local banks and financial institutions.
• Overseeing the financial and administrative correspondence and filing system of the office.
• Monitoring the receipt of Government contributions and ensuring compliance with procurement and customs clearance processes. 1
• Ensuring adherence to the Organization's security guidelines (Minimum Operational Security Standards - MOSS).

Required Qualifications:
Candidates must meet the following minimum requirements:

• Be a national of the country of assignment (Sudan).
• Hold an advanced university degree (Master’s degree or equivalent) in a field related to business or public administration.
• Have at least three years of relevant experience in office management, administration, accounting, and/or audit, budget, or finance.
• Possess a working knowledge (proficiency - level C) of English and Arabic. Additionally, candidates should demonstrate competencies in results focus, teamwork, communication, building effective relationships, knowledge sharing, and continuous improvement.

Educational Background:
The educational background required for this position includes an advanced university degree (Master’s degree or equivalent) in a field related to business or public administration. This educational foundation is essential for understanding the complexities of administrative and financial management within the context of an international organization like FAO.

Experience:
Candidates should have a minimum of three years of relevant experience in office management, administration, accounting, and/or audit, budget, or finance. Experience in more than one location or area of work, particularly in field positions, is desirable. The extent and relevance of experience in office management and administration, including supervisory experience, will be assessed during the selection process.

Languages:
Proficiency in both English and Arabic is mandatory for this position, with a working knowledge (proficiency - level C) required. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
The Assistant FAO Representative (Administration) will be granted a fixed-term appointment for a specified period, with the total length of service not exceeding ten years. Appointments do not carry any expectation of renewal or conversion to another type of appointment, although incumbents may apply for other positions within the Organization. The position is full-time and based in Khartoum, Sudan.