Project Assistant

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move. The organization drives solutions to displacement and facilitates pathways for regular migration while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. The organization operates in numerous countries worldwide, focusing on various aspects of migration and humanitarian assistance.

Job Overview:
The Project Assistant will work under the overall supervision of the Chief of Mission and the Programme Officer (Peace and Recovery), and directly under the Field Coordination Specialist. The primary function of this role is to support the implementation of projects and activities within IOM Ukraine’s Transition and Recovery Unit. The Project Assistant will assist in the overall implementation of the Transition and Recovery Unit’s efforts, which includes supporting project specialists in regular reporting, correspondence, and community outreach. The role also involves assisting in the procurement of goods and services, managing budget-related information, and maintaining close cooperation with other units. The Project Assistant will be responsible for organizing project logistics and activities, responding to information requests, and participating in meetings and conferences to coordinate implementation activities with various stakeholders.

Duties and Responsibilities:
The duties and responsibilities of the Project Assistant include:

• Supporting project specialists in the implementation of projects and activities within the Transition and Recovery Unit.
• Assisting in regular reporting, including IOM internal and external reports, briefing notes, statistical tables, and presentations.
• Helping in the procurement of goods and services and contracting partners.
• Managing budget-related information and maintaining close cooperation with other units.
• Liaising with Data and Analytics and supporting monitoring and evaluation activities.
• Organizing project logistics and activities, including meetings, presentations, discussions, and training sessions.
• Participating in meetings and conferences, taking notes, and coordinating implementation activities with local authorities and partners.
• Drafting official and unofficial correspondence in English and Ukrainian.
• Providing informal interpretation and written translation when necessary. 1
• Undertaking duty travel within Ukraine as needed. 1
• Performing other duties as assigned.

Required Qualifications:
The required qualifications for the Project Assistant position include:

• A high school diploma or equivalent with at least four years of relevant work experience; OR a Bachelor’s degree (preferably in public administration, law, political science, international relations, or a related field) from an accredited academic institution with two years of relevant professional experience.
• Experience working with authorities and civil society.
• Experience with organizational and administrative duties.
• Fieldwork experience is preferred.
• Experience in community participation and cohesion is advantageous.
• Experience working with internally displaced persons (IDPs), refugees, or vulnerable populations is a plus.
• Experience in project implementation and knowledge of emergency and recovery response in Ukraine is an asset.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent with relevant work experience, or a Bachelor’s degree in a related field such as public administration, law, political science, or international relations from an accredited institution. Candidates with a higher level of education and relevant experience will be preferred.

Experience:
The level of experience needed for the Project Assistant position includes at least four years of relevant work experience for candidates with a high school diploma or two years for those with a Bachelor’s degree. Experience should include working with authorities and civil society, organizational and administrative duties, fieldwork, and project implementation. Familiarity with community participation, working with IDPs/refugees, and knowledge of emergency response in Ukraine are advantageous.

Languages:
Fluency in English and Ukrainian is required for this position, both oral and written. Proficiency in Russian is also beneficial. All IOM staff members must be fluent in one of the IOM's official languages (English, French, Spanish). Language proficiency will be evaluated during the selection process, which may include written and/or oral assessments.

Additional Notes:
Additional notes regarding the position include that only shortlisted candidates will be contacted. The selection process may be used to staff similar positions in various duty stations, and recommended candidates will remain eligible for appointment in a similar position for 24 months. Appointment is subject to medical fitness certification, accreditation, residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy on conduct incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, and discrimination. IOM does not charge a fee at any stage of the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.