Human Resources Assistant, SC5

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of extreme weather. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure effective humanitarian assistance reaches millions of people globally. WFP is committed to diversity and inclusion, encouraging qualified candidates from all backgrounds to apply. The organization has been recognized for its efforts, notably being awarded the Nobel Peace Prize in 2020 for its work in combating hunger and promoting security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security.

Job Overview:
The Human Resources Assistant position at WFP involves performing a range of HR tasks to support the accurate implementation of WFP policies and procedures. The role is crucial in facilitating the effective functioning of client-focused and strategy-oriented HR services. The HR Assistant will be responsible for providing assistance on general HR queries, administrative support in various HR activities, and ensuring compliance with relevant processes and procedures. This position requires a proactive approach to managing HR functions and a commitment to maintaining high-quality HR services. The HR Assistant will also play a key role in onboarding new staff members, monitoring contractual statuses, and maintaining confidential personnel records. The ideal candidate will be expected to contribute to a healthy and inclusive work environment, embodying WFP's core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion.

Duties and Responsibilities:

• Provide assistance on general HR queries and follow-up actions to ensure consistent and high-quality HR services are delivered to clients.
• Provide administrative support in various HR activities, including onboarding of new staff members in compliance with relevant processes and procedures.
• Assist the supervisor in monitoring the contractual status of all staff on various appointments and ensure timely preparation and issuance of contract renewals and personnel action forms.
• Liaise with other internal units/offices on HR-related matters, providing necessary information to enable timely HR services.
• Maintain confidential personnel records, HR databases, and archives, ensuring data and files are accurately stored and updated in compliance with established standards.
• Draft various HR documentation required for specific areas of work, ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data, assisting in monitoring various deadlines, ensuring compliance with established deadlines and accuracy of HR data.
• Extract and compile HR data on staff selection, contractual conditions, entitlements, and performance to support analysis and reporting needs.
• Provide guidance and on-the-job training to other staff to support their development and increased knowledge of HR systems and procedures. 1
• Perform any other responsibilities as necessary to support the HR function.

Required Qualifications:
The position requires the completion of a University Degree (Bachelor's or equivalent). A degree in Human Resources Management or a relevant field is preferable. Candidates should possess strong organizational skills, attention to detail, and the ability to work collaboratively in a team environment. Additionally, candidates should demonstrate a commitment to WFP's mission and values, showcasing their ability to handle sensitive information with discretion and professionalism.

Educational Background:
Candidates must have completed a University Degree (Bachelor's or equivalent). A focus on Human Resources Management or a related field is highly desirable, as it provides the foundational knowledge necessary for the HR Assistant role. This educational background equips candidates with the theoretical and practical understanding of HR principles and practices, which are essential for effective performance in this position.

Experience:
Candidates should have at least 5 years of overall experience in Human Resources or in any other relevant fields. This experience should include a demonstrated ability to manage HR tasks effectively, with a focus on delivering high-quality HR services. Experience in a humanitarian or international organization is an advantage, as it provides insight into the unique challenges and dynamics of working in such environments.

Languages:
Fluency in both spoken and written English and Bangla is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication capabilities within the diverse WFP workforce and with external stakeholders.

Additional Notes:
This position is classified as a Service Contract with a duration of 12 months, based in Dhaka, Bangladesh. The role is open to Bangladeshi Nationals, and female candidates are strongly encouraged to apply. WFP offers a competitive benefits package, including salary, leave, and medical insurance. All documents submitted will be verified, and any discrepancies may lead to automatic disqualification. The organization emphasizes the importance of an inclusive work environment and is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process.