Supply Chain Operations Assistant

Job Posting Organization:
Relief International (RI) is an international non-profit organization dedicated to partnering with communities affected by conflict, climate change, and disasters. Established to save lives and promote long-term health and well-being, RI operates in 16 countries, including some of the most fragile regions such as Afghanistan, Iraq, Syria, and Yemen. The organization focuses on creating resilient communities through evidence-based, conflict-sensitive, and climate-smart programming in sectors like Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods. RI has been active in Yemen since 2010, providing essential services to vulnerable populations, including internally displaced persons and host communities.

Job Overview:
The Supply Chain Operations Assistant plays a crucial role in ensuring compliance with RI's procurement policies and procedures. This position involves acting as a buyer for RI, overseeing the procurement process from the initial request to the receipt of goods and payment to suppliers. The assistant is responsible for tracking and following up on all procurements and contracts within the base location, ensuring timely and efficient procurement operations. The role may also encompass responsibilities related to asset management and general office administration, making it vital for the smooth functioning of RI's operations in Yemen.

Duties and Responsibilities:
The Supply Chain Operations Assistant's duties include ensuring adherence to RI's procurement policies, processing procurement requests transparently and efficiently, managing supplier relationships, and maintaining accurate procurement documentation. Key responsibilities involve drafting Requests for Quotations (RFQs), preparing Cost-Benefit Analyses (CBAs), completing Purchase Orders (POs), and ensuring timely payments to suppliers. The assistant will also manage local contracts, support procurement tracking databases, conduct local market surveys, and provide logistical support for the distribution of goods. Additionally, the role requires engaging with colleagues on procurement needs, assisting in the induction of new staff, and representing RI positively in all interactions.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Business, Accounting, or Pharmacy, along with a minimum of three years of relevant experience in supply chain management, particularly in procurement related to medical supplies, hygiene kits, and rehabilitation of health facilities. Strong analytical, organizational, and communication skills are essential, as well as proficiency in time management and attention to detail. The ideal candidate should demonstrate creativity, coordination, and the ability to work effectively under pressure while maintaining a high level of professionalism.

Educational Background:
A Bachelor’s degree in a relevant field such as Business, Accounting, or Pharmacy is required for this position. This educational background provides the necessary foundation for understanding procurement processes and supply chain management principles, particularly in the context of humanitarian aid and development work.

Experience:
The position requires a minimum of three years of relevant work experience, specifically in supply chain areas such as procurement and donor requirements. Previous experience in supply chain management, particularly in the medical field or related sectors, is highly desirable. Candidates should demonstrate a proven track record of managing procurement processes effectively and efficiently.

Languages:
Fluency in both Arabic and English is mandatory for this role, as effective communication with local suppliers and international stakeholders is crucial. Proficiency in additional languages may be considered an asset, enhancing the candidate's ability to engage with diverse communities and partners.

Additional Notes:
This position is based in Aden, Yemen, and may involve full-time hours. The role is critical to the operational success of Relief International's programs in the region, and candidates should be prepared to work in a challenging environment. The organization values integrity, adaptability, collaboration, inclusivity, and sustainability, and expects all employees to uphold these values in their work and interactions.