Administration Specialist

Job Posting Organization:
The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Established in 1945, FAO has over 194 member countries and works in more than 130 countries worldwide. The organization's mission is to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. FAO's work encompasses a wide range of areas including agriculture, forestry, fisheries, and sustainable management of natural resources. In Sudan, FAO assists the government in formulating policies and projects aimed at addressing hunger and malnutrition, while promoting sustainable agricultural practices.

Job Overview:
The Administration Specialist plays a crucial role in supporting the effective implementation of the FAO Representation's programs and project activities. This position involves providing comprehensive administrative and operational services, which are essential for the smooth functioning of the office. The Administration Specialist will be responsible for coordinating various administrative functions, including protocol, travel management, and general office administration. The role requires effective communication and collaboration with both internal FAO counterparts and external stakeholders to ensure compliance with FAO policies and timely execution of administrative processes. The Administration Specialist will also be involved in monitoring and analyzing administrative, financial, and personnel information to support management decision-making and enhance operational efficiency.

Duties and Responsibilities:
The duties and responsibilities of the Administration Specialist include planning, organizing, and coordinating administrative and operational activities of the office. This involves ensuring timely delivery of services to support program and project implementation, monitoring administrative arrangements for FAO programs, and identifying operational issues for resolution. The specialist will implement established procedures for finance, personnel, procurement, and contracts, and will review and analyze information from various sources to provide relevant insights for management. Additionally, the role includes monitoring program budgets, preparing financial reports, coordinating procurement processes, maintaining accurate records, and ensuring compliance with organizational policies. The Administration Specialist will also prepare operational reports, identify areas for improvement in administrative processes, and coordinate with various units within FAO to address operational matters.

Required Qualifications:
Candidates must possess a university degree in business administration, public administration, accounting, finance, management, or a related field. A minimum of three years of relevant experience in office management, administration, accounting, or finance is required. Candidates should demonstrate a working knowledge of English and Arabic, and must be nationals of Sudan or residents with a valid work permit. The role requires strong analytical skills, the ability to interpret and apply rules and regulations, and experience in managing administrative processes involving multiple stakeholders.

Educational Background:
The position requires a university degree in a relevant field such as business administration, public administration, accounting, finance, or management. It is essential that the educational qualifications are obtained from institutions accredited or recognized in the World Higher Education Database (WHED).

Experience:
The Administration Specialist should have at least three years of relevant experience in areas such as office management, administration, accounting, or finance. Experience in managing and coordinating administrative processes, particularly in a complex operational environment, is highly desirable. Familiarity with financial management and reporting, as well as experience in a field office or decentralized operational setting, would be advantageous.

Languages:
A working knowledge of English and Arabic is mandatory for this position. Proficiency in additional languages may be considered an asset but is not explicitly required.

Additional Notes:
The FAO does not charge any fees during the recruitment process, and applications received after the closing date will not be accepted. Candidates must be medically fit for appointment and meet any residency or visa requirements. The position may involve full-time engagement, and the FAO emphasizes the importance of compliance with its policies and procedures throughout the recruitment and employment process.