Programme Management - Senior Assistant

Job Posting Organization:
The job posting organization is UNOPS, which stands for the United Nations Office for Project Services. Established to support the implementation of projects and programs in various sectors, UNOPS operates in over 80 countries worldwide. The organization focuses on providing sustainable solutions in infrastructure, health, procurement, and project management. UNOPS aims to enhance the capacity of its partners and improve the lives of people in need through effective project management and operational excellence. The Asia Pacific Regional Office, based in Bangkok, Thailand, oversees operations across 17 countries, ensuring alignment with organizational goals and high performance in service delivery.

Job Overview:
The Programme Management - Senior Assistant position is designed to provide essential administrative and operational support for the successful delivery of health programs funded by the Global Fund. The role involves managing program documentation, assisting with project implementation, and coordinating daily project activities and stakeholder communications. The incumbent will work closely with the Senior Programme Manager to ensure effective project monitoring, reporting, and implementation. This position is crucial for maintaining operational workflows, ensuring accurate project records, and facilitating logistics for project events and field visits. The role requires a proactive approach to problem-solving and effective communication with various stakeholders to ensure the smooth operation of health programs.

Duties and Responsibilities:
The Programme Management Senior Assistant will perform a variety of duties under the direct supervision of the Senior Programme Manager. Key responsibilities include: assisting in drafting project reports and memos; preparing project communication, documentation, reports, and contracts while ensuring compliance with UNOPS formats; maintaining both hard and computerized records of operational and financial transactions; managing document flow, including file closures and archiving; monitoring project expenditures and verifying the accuracy of requests; preparing briefing materials for project discussions; interacting with colleagues, clients, and partners to exchange information; assisting in the administration and monitoring of project implementation; arranging field visits and coordinating logistics; issuing purchase orders for payments; and organizing meetings, trainings, and workshops. Regular updates and reports to the supervisor are expected, along with maintaining up-to-date records and ensuring efficiency in responding to project needs.

Required Qualifications:
Candidates must possess secondary education as a minimum requirement. A Bachelor's degree in Business Administration, Public Administration, Economics, or Development Studies is preferred and may substitute for some required years of experience. The role requires a strong understanding of project management principles and practices, as well as proficiency in using office software packages such as MS Office and Google Suite Applications. Candidates should demonstrate a commitment to ethical standards and organizational norms, with a focus on diversity and inclusion in the workplace.

Educational Background:
The educational background required for this position includes at least secondary education. A Bachelor's degree in relevant fields such as Business Administration, Public Administration, Economics, or Development Studies is considered an asset and may be used to substitute for some of the required experience. This educational foundation is essential for understanding the complexities of project management and operational support in a health program context.

Experience:
Candidates should have a minimum of 5 years of experience in a similar field or exposure to project management, preferably within an international organization. Experience in administrative roles, particularly in health-related projects or programs, is highly desirable. Familiarity with NGOs and civil society organizations is also beneficial. Proficiency in using computers and office software packages is required, and previous successful involvement in project management will be an advantage.

Languages:
Proficiency in English at an intermediate level is required, while fluency in Burmese is mandatory. Candidates should be able to communicate effectively in both languages to facilitate stakeholder engagement and project implementation.

Additional Notes:
This position is classified as entry-level and is open only to UNOPS internal candidates and Myanmar nationals. The contract type is ICA - LICA - Support - Regular, with a contract level of LICA

• The position is open-ended with the possibility of extension based on performance and budget availability. The application deadline is set for midnight Copenhagen time (CET) on the closing date of the announcement. UNOPS emphasizes diversity and equal employment opportunities, encouraging candidates from various backgrounds to apply. The organization maintains a zero-tolerance policy for sexual exploitation and abuse, and background checks are conducted for all final candidates.