Adjoint(e) à la logistique

Job Posting Organization:
The World Food Programme (WFP) is the world's largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and improving nutrition. WFP's work is guided by its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion, ensuring that the organization remains focused on its goal of providing effective humanitarian assistance to those in need. WFP has been recognized for its efforts, notably being awarded the Nobel Peace Prize in 2020, which underscores its commitment to addressing global hunger and promoting peace through security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security. The organization fosters a diverse and inclusive work environment, encouraging individuals from various backgrounds to contribute to its mission and values. To learn more about WFP, visit their official website and follow them on social media platforms for updates and news.

Job Overview:
The position of Adjoint(e) à la logistique at WFP involves providing specialized support and supervision to ensure the effective implementation of logistics and supply chain procedures. The role is critical in facilitating the timely delivery of food assistance to beneficiaries, coordinating procurement requests, and managing logistics service providers. The incumbent will work autonomously, demonstrating initiative and sound judgment to address daily operational challenges while adhering to established guidelines. This position requires a proactive approach to problem-solving and a commitment to maintaining high standards of service delivery. The Adjoint(e) à la logistique will also play a key role in supporting emergency preparedness and response activities, ensuring that logistical capabilities are in place to respond effectively to crises. This role is essential in contributing to WFP's mission of providing life-saving assistance and supporting recovery efforts in vulnerable communities.

Duties and Responsibilities:

• Provide specialized support to logistics operations and activities, ensuring adherence to standard procedures and contributing to the effective delivery of food assistance to beneficiaries.
• Coordinate procurement requests and ensure timely delivery of products and supplies to authorized partners and designated sites.
• Manage contractual activities with logistics service providers, including performance monitoring and evaluation.
• Assist in gathering commercial information and evaluating suppliers (transporters, traders, etc.) to facilitate their selection.
• Record technical requests and inquiries, respond to them, and/or make recommendations, demonstrating initiative and following standard procedures to ensure prompt and accurate processing of all information requests with a strong customer service focus.
• Establish, monitor, and revise budgets for all execution modalities, ensuring compliance with applicable procedures according to institutional standards.
• Supervise stock management operations to analyze trends and report on stock status from source to beneficiary.
• Assist in quality control and integrity of product accounting data.
• Analyze operational supply chain and contribute to assessments and planning for all execution modalities to ensure supply chain requirements are met. 1
• Manage documentation related to logistics operations (customs clearance, invoice verification), taking necessary actions to resolve operational issues and escalate complex problems to the supervisor. 1
• Conduct research, collect data, perform analyses, and prepare reports (product committee reports, transport and insurance reports, standardized project reports, financial closure reports, physical inventory reports, transport performance reports, etc.) ensuring accuracy of information in internal systems to facilitate informed decision-making. 1
• Liaise with internal and external stakeholders to assist in managing logistics operations and contribute to effective service delivery. 1
• Supervise support staff and provide practical guidance and direction to ensure that individual and collective objectives are met in accordance with agreed standards and timelines for all assistance modalities. 1
• Support logistics activities related to emergency preparedness and crisis response, including updating logistics capacity assessments and emergency plans to enhance WFP's response in emergencies.

Required Qualifications:
Candidates must possess a secondary school diploma (Bac) as a minimum educational requirement. A post-secondary certification in a relevant functional area is desirable. The role requires a strong understanding of logistics and supply chain management principles, as well as familiarity with procurement processes and contract administration. Candidates should demonstrate proficiency in managing logistics operations and possess strong analytical skills to assess and improve supply chain efficiency. Additionally, candidates should exhibit excellent communication and interpersonal skills to effectively collaborate with diverse teams and stakeholders.

Educational Background:
The minimum educational requirement for this position is a secondary school diploma (Bac). A post-secondary certification in a relevant functional area is preferred, indicating a higher level of education and specialization in logistics or supply chain management. This educational background is essential for understanding the complexities of logistics operations and the ability to apply best practices in the field.

Experience:
Candidates should have relevant experience in managing internal systems and executing requests related to ongoing shipments, procurement, insurance claims, and food stock management. Experience in administering contracts with third-party service providers, preparing contractual documents, executing contracts, and monitoring budgets is also required. A background in logistics operations and supply chain management is essential, along with experience in reporting and data analysis to support decision-making processes.

Languages:
Fluency in French (Level C) is mandatory for this position, as it is the primary language of communication within the organization. An intermediate level of English is desirable, as it facilitates communication with international colleagues and stakeholders. Proficiency in additional languages may be considered an asset, enhancing the candidate's ability to engage with diverse populations and partners.

Additional Notes:
This position is a fixed-term contract (CDD/FT) at the G-6 level, with an initial duration of one year and the possibility of renewal. The role is based in Kinshasa, Democratic Republic of the Congo, and may involve travel to various locations as required by operational needs. WFP is committed to providing a diverse and inclusive work environment, and encourages applications from qualified candidates regardless of race, gender, or background. The organization offers an attractive compensation package, including benefits and opportunities for professional development through training and mentorship programs.