Project Assistant (Version Control)

Job Posting Organization:
NATO, established in 1949, is an intergovernmental military alliance comprising 31 member countries from North America and Europe. Its mission is to guarantee the freedom and security" style="border-bottom: 1px dotted #007bff !important;">security of its members through political and military means. NATO operates in various countries and has a workforce of thousands of employees dedicated to maintaining peace and security across the globe. The organization emphasizes collective defense, crisis management, and cooperative security, and it plays a crucial role in international relations and defense strategies.

Job Overview:
The Project Assistant (Version Control) position is integral to the Programme Office for the new Supreme Headquarters (POSH) at NATO's strategic headquarters, SHAPE. This role focuses on maintaining accurate version control of project deliverables, ensuring traceability across Host Nation activities, and providing structured administrative and coordination support within the Command Group. The incumbent will monitor modifications across various domains, including Infrastructure, Security, and CIS, and safeguard the consistency of documentation throughout the transition to the future SHAPE headquarters. The position requires a proactive approach to managing project documentation and facilitating communication among stakeholders, ensuring that all modifications are documented and tracked effectively to support project timelines and deliverables.

Duties and Responsibilities:
The duties of the Project Assistant (Version Control) include assisting the Project Manager in implementing version control procedures, ensuring consistency and traceability of project documentation, and monitoring modifications on the construction site. The incumbent will create and maintain version control logs, collect data to measure the impact of modifications, and support the Project Manager in monitoring progress. Additionally, the role involves coordinating with POSH Project Managers, maintaining contact lists of stakeholders, scheduling meetings, and preparing documentation related to adaptations and modifications. The Project Assistant will also generate reports on project performance and compliance, handle administrative tasks related to version control, and assist in stakeholder communication to promote collaboration and transparency.

Required Qualifications:
Candidates must have experience in creating and documenting version control, proficiency with office processing tools such as MS Office, and experience in project management methodologies like PRINCE

• Knowledge of software systems such as Archibus, Planon, and Autodesk Construction Cloud is also required. The role demands a detail-oriented, organized, and analytical individual who can manage multiple tasks and communicate effectively with various stakeholders.

Educational Background:
The educational requirements for this position include higher secondary education with intermediate vocational training leading to a formal qualification and at least 2 years of relevant experience, or secondary education with advanced vocational training leading to a professional qualification and 4 years of post-related experience. Specific job-related qualifications and experience take precedence over standard educational requirements in case of ambiguity.

Experience:
The position requires candidates to have a minimum of 2 years of experience in a project support role, particularly in the creation and documentation of version control. Experience with project management methodologies and tools is essential, as well as familiarity with construction and infrastructure projects.

Languages:
The mandatory language for this position is English, with a proficiency level of SLP 3333 (Listening, Speaking, Reading, and Writing). French is also required at a proficiency level of SLP 222

• The work environment primarily operates in English, and proficiency in both languages is essential for effective communication.

Additional Notes:
This position is contract-based and linked to the lifespan of the New SHAPE Headquarters project, with a definite duration contract of 3 years that may be renewed depending on the project timeline. The role is categorized under light risk of injury due to occasional access to construction sites. The salary will be based on the NATO Grade of the post, with potential allowances based on eligibility. NATO is committed to diversity and inclusion, encouraging applications from all member nations and emphasizing integrity and accountability in its hiring practices.