ILO Project Support Assistant G4

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices globally. Established in 1919, the ILO has a mission to ensure that labor standards are upheld and that workers' rights are protected. The organization operates in over 180 countries and has a diverse workforce of approximately 3,300 employees. The ILO is committed to promoting decent work for all, which includes creating jobs, improving working conditions, and enhancing social protection. The organization values diversity and inclusivity, encouraging applications from women, minorities, and individuals with disabilities.

Job Overview:
The ILO Project Support Assistant position is based in Pristina, Kosovo, and is part of the Decent Work Technical Support Team/Country Office (DWT/CO) Budapest. This role is crucial for supporting the development cooperation project aimed at enhancing the employability of young people in the tourism sector. The project recognizes the potential of Kosovo's HoReCa (hotel/restaurant/catering) sector to drive employment growth and local economic development. The incumbent will be responsible for providing administrative, logistical, and financial support to ensure the smooth operation of the project. This includes drafting correspondence, managing office tasks, and maintaining project records. The position requires collaboration with various stakeholders, including project teams, technical specialists, and external partners, to address the complex challenges faced by the sector and to facilitate effective communication and project implementation.

Duties and Responsibilities:
The duties and responsibilities of the ILO Project Support Assistant include drafting standard correspondence and formatting various documents related to project activities, such as reports and presentations. The incumbent will manage general office tasks, provide administrative and logistical support for meetings and workshops, and maintain project files and databases. They will also handle travel arrangements for project personnel, including visas and travel authorizations, and compile financial data for project-related activities. The role involves processing transactions in the ILO's IRIS system, arranging payments for resource persons, and conducting market research for procurement needs. Additionally, the assistant will perform other work-related duties as assigned, ensuring that all tasks are completed efficiently and in accordance with ILO standards.

Required Qualifications:
Candidates must have completed secondary school education. A minimum of three years of experience in general office management and clerical support is required. Experience in assisting with procurement for public institutions is considered an asset. The role demands excellent organizational skills, the ability to prioritize tasks, and proficiency in basic computer software, including Microsoft Office applications. Candidates should also possess strong communication skills and the ability to work effectively in a team environment.

Educational Background:
The educational requirement for this position is the completion of secondary school education. This foundational education is essential for understanding the administrative and clerical tasks associated with the role, as well as for effective communication and documentation.

Experience:
The position requires at least three years of relevant experience in general office management and clerical support work. This experience should include familiarity with administrative processes and the ability to handle multiple tasks efficiently. Experience in procurement processes, particularly for public institutions, is advantageous and may enhance a candidate's suitability for the role.

Languages:
Excellent knowledge of English is mandatory, along with a good working knowledge of Albanian. Proficiency in these languages is crucial for effective communication within the project team and with external stakeholders, ensuring that all correspondence and documentation meet the required standards.

Additional Notes:
The position is a fixed-term contract for one year, with the possibility of extension based on funding availability and performance. The entry-level salary for this position is 18,764 Euro annually. The ILO emphasizes the importance of diversity and encourages applications from qualified female candidates and individuals with disabilities. The recruitment process for external candidates is subject to specific local criteria, and all candidates must complete an online application form. The ILO does not charge any fees during the recruitment process and maintains strict confidentiality regarding applicants' personal information.