UN Intern for Administrative Support

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations. The UN operates in various sectors including humanitarian aid, development, and human rights, with a workforce of over 44,000 employees worldwide. The organization is dedicated to addressing global challenges and fostering international collaboration to achieve sustainable development goals.

Job Overview:
The UN Intern for Administrative Support will work under the direct supervision of a designated individual from the Resident Coordinator's Office. The intern will be responsible for supporting the organization, coordination, and follow-up of administrative activities within the office. This role is crucial for ensuring the smooth operation of various institutional activities, including meetings, workshops, and events. The intern will also assist in logistical planning and execution, which involves coordinating with participants, preparing materials, and managing operational aspects. Additionally, the intern will conduct market research to identify potential suppliers for services and goods required by the office, ensuring compliance with established norms and procedures. The position also entails preparing and maintaining administrative documentation, databases, and activity records, as well as collaborating with UN agencies and other partners to facilitate the implementation of office activities. Overall, this internship provides a comprehensive introduction to administrative functions within a major international organization, offering valuable experience in a professional setting.

Duties and Responsibilities:

• Support the organization, coordination, and follow-up of administrative activities of the Resident Coordinator's Office.
• Provide logistical support in planning and executing meetings, workshops, seminars, and institutional events, including coordination with participants, preparation of materials, and operational follow-up.
• Conduct searches and identify potential suppliers for services, goods, and activities required by the office, in accordance with established norms and procedures.
• Prepare market surveys and price comparisons to support procurement processes, including systematizing quotations and making preliminary recommendations.
• Assist in the preparation, updating, and filing of administrative documentation, databases, contact lists, schedules, and activity records.
• Collaborate in following up on internal administrative procedures, ensuring the organization and timely availability of required information.
• Provide support in the preparation and editing of presentations, information notes, minutes, tracking tables, and other administrative documents.
• Assist in coordinating with UN system agencies, government institutions, suppliers, and other partners to facilitate the implementation of office activities.
• Perform other administrative, logistical, and operational support functions as assigned in line with the strategic priorities of the office.

Required Qualifications:
Applicants must meet one of the following criteria: (a) be enrolled in or have completed the final academic year of an undergraduate university program (minimum of a bachelor's degree or equivalent), or (b) be enrolled in or have completed a postgraduate program (second university degree or equivalent, or higher). For this internship, studies in business administration, project management, logistics, executive secretarial studies, administrative assistance, office management, marketing, event organization, industrial engineering, or related disciplines will be highly valued. Applicants to the UN Internship Program do not need to have professional work experience; however, it is essential to have a field of study closely related to the type of internship being applied for. Applicants must be students in their final year of their first university degree (bachelor's or equivalent), or students in a master's or doctoral program or equivalent, or have completed a bachelor's, master's, or doctoral degree. It is required to provide proof of eligibility upon application, and an official certificate must be submitted later. Applicants should have knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook) and experience in market price research and basic comparative analysis.

Educational Background:
The educational background required for this position includes being enrolled in or having completed a university degree program, either at the undergraduate or postgraduate level. Relevant fields of study include business administration, project management, logistics, executive secretarial studies, administrative assistance, office management, marketing, event organization, industrial engineering, or related disciplines. This educational foundation is essential for performing the tasks associated with the internship effectively.

Experience:
While professional work experience is not a prerequisite for this internship, applicants should possess relevant academic knowledge and skills that align with the responsibilities of the position. Experience in market research and basic comparative analysis is beneficial, as it will aid in fulfilling the duties related to procurement and supplier identification.

Languages:
Fluency in Spanish, both oral and written, is required for this internship. Additionally, an intermediate level of English is necessary to perform the tasks effectively. Knowledge of another official UN language is an advantage, as the working languages of the UN Secretariat include Arabic, Chinese, English, French, Russian, and Spanish.

Additional Notes:
Interns are not financially remunerated by the United Nations. All costs and arrangements for travel, visas, accommodation, and living expenses are the responsibility of the interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer. It is important to note that the United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training) and does not concern itself with information on applicants’ bank accounts.